Assistant Collaborator for Brokerage and Reception Service - 100%

To complete our team in Morges, Gérances de Luze SA is looking for an organised, versatile and welcoming person to manage the reception of our agency as well as provide administrative support to the Brokerage service.

Your main responsibilities:

Assistance to the Brokerage service

Administrative support to brokers in the follow-up of sales files;

Creation, updating and filing of brokerage files;

Preparation and formatting of documents, letters and presentations;

Collection of information and documents necessary for the marketing of properties;

Updating advertisements and data related to properties for sale;

Coordination of appointments and visits;

Follow-up of enquiries and forwarding to brokers;

Management and updating of the client and prospect database;

Support in various administrative tasks related to the service's activities.

Reception and internal office management

Physical reception of clients, tenants, owners and partners;

Management of the telephone switchboard and message transmission;

Reception, sorting and distribution of incoming mail;

Preparation, franking and sending of outgoing mail;

Management of general emails and directing them to the relevant departments;

Management of keys, parcels, packages and documents handed over at reception;

Organisation and maintenance of common areas and meeting rooms;

Monitoring office supplies, ordering and stock management;

Coordination with service providers working on the premises;

General administrative support to the various company departments - mainly management and technical;

Participation in the smooth daily running and internal organisation of the office.

Your profile

Commercial employee CFC or equivalent training;

IMMOBASE certification desired;

Experience in a reception, assistant or secretarial role in real estate;

Excellent command of French, both spoken and written;

Good knowledge of common IT tools;

Strong sense of hospitality and service;

Neat appearance and excellent interpersonal skills;

Organised, reliable, autonomous personality capable of managing priorities;

Discretion and respect for confidentiality;

Enjoyment of versatility and teamwork.

Job conditions

Activity rate: 100%;

Workplace: Morges;

Fixed presence on site from Monday to Friday;

Hours: 7:30 am to 12:00 pm and 1:30 pm to 5:30 pm;

Start date: to be agreed.

We offer a varied and central role, in contact with all the activities of our company, within an active team in property management and brokerage.

We look forward to receiving your complete application file, including a cover letter, a curriculum vitae, your work certificates and your diplomas.

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