General Services Administrator

pThe FEI is looking for a part-time polyvalent Administrator (70%) who will provide support to Facilities and Reception team. This is a 12-month fixed-term contract, with the possibility of becoming a permanent position. The start date is on strong15 September 2026 /strong or on a mutually agreed date. The position is based in Lausanne. /p h3General Services Administrator /h3brpstrongPurpose of the Role /strong /ppbr/ppReporting directly to the Head of Facilities, the General Services Administrator will also act as the FEI Receptionist, mainly during lunchtime and as replacement during holidays or periods of absence. The ideal candidate will demonstrate great flexibility, a strong service mindset and excellent presentation skills. He/she will coordinate various general service matters and demonstrate a proactive attitude to respond to the diverse requests from internal and external stakeholders. When acting as Receptionist, the successful candidate will be the first point of contact for visitors and stakeholders at our prestigious Headquarters. /ppOur new team member will work at a fixed activity rate of 60%, from Monday to Friday, from 12:30 pm to 5:30 pm, for the duration of the one-year contract. On an annual basis, this activity rate may increase by up to 10%, depending on operational needs. /ppbr/ppstrongKey Responsibilities /strong /ppbr/pulli Liaise with the National Federations to ensure the appropriate follow-up of all orders. /liliCoordinate mailings including dispatching and follow-up of various mailings and parcels (IN / OUT). /liliCoordinate all customs documentation. /liliMonitor the inventory of head office supplies (stationery, cafeteria) and replenish stock as required. /liliReview supply invoices and ensure appropriate follow-up. /liliIn collaboration with the Head of Facilities, liaise with service providers to ensure that all contractual services are delivered. /liliHandle administrative tasks and provide support to the team. /liliAct as back-up receptionist and ensure all reception duties, including welcoming visitors, providing general information, answering all phone inquiries on a multi-line switchboard, and update the atrium screen according to departmental requests. /lili Support the organisation of corporate events and employee gatherings. /li /ulpbr/ppstrongPosition Requirements /strong /p ulliCFC Diploma or equivalent. /liliProven experience in administrative support, office management, reception, or a similar role, with experience in general services and facilities coordination. /liliAbility to work flexible office hours and multitasker. /liliProficiency in Microsoft Office Suite. /liliPerfectly fluent in English and French, additional language is an asset. /liliHigh service-oriented mindset with excellent presentation and a hospitality-oriented attitude. /liliAbility to handle confidential information with discretion. /liliTeam player with a proactive attitude. /liliKnowledge of workplace health and safety practices is an advantage. /liliValid Category B driving licence. /li /ulpbr/ppIf you meet the position requirements, we want you! We are a dynamic International Sports Federation and would gladly receive your application. You can apply directly through the "Apply" button below. /ppbr/ppOnly applicants being Swiss, resident of Switzerland with a valid work permit or EU citizen will be taken into consideration for the recruiting process. /p