Administration Assistant

CTC is a specialized search and recruitment partner for the Life Sciences industry, serving clients and candidates since 1997. We enable careers by connecting talented professionals with meaningful opportunities, and we support our clients in engaging, retaining, and developing the right talent when needed.

Our client, a global market leader in the production and process support of active pharmaceutical ingredients, both in the chemical and biotechnology sectors, is looking for a:

Administration Assistant

based in Valais region, Switzerland.

Main responsibilities:

• Provide general administrative support to the team.
• Manage access registrations for employees and visitors.
• Handle orders and purchase orders (POs) for projects and office supplies.
• Assist with office planning and meeting organization, including conference room bookings.
• Prepare meeting minutes and follow up on action items.
• Manage expense reports and training reports.
• Support timekeeping and employee onboarding as needed.
• Organize visits, including badges, catering, and agendas.
• Manage the CEO’s calendar and coordinate appointments.
• Co-lead project teams and support events.
• Provide vacation coverage and act as a deputy for team members.

Qualifications and Experience:

• Relevant working/residency permit or Swiss/EU-Citizenship required.
• Commercial apprenticeship (EFZ), degree, or comparable qualification.
• Fluent in German and English, both written and spoken.
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint, SharePoint).
• Independent, proactive, and reliable working style.
• High level of responsibility and excellent organizational skills.
• IT affinity and strong communication skills.
• SAP/Ariba knowledge is a plus.