Senior Manager, Manufacturing Systems & Operations Readiness (Contractor)

ph3Senior Manager, Manufacturing Systems Operations Readiness (Contractor) /h3 pVaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. /p pWHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values: /p ul liRETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered. /li liLEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives. /li liMODEL EXCELLENCE: The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making. /li liAIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind. /li /ul h3Summary: /h3 pAs Vaxcyte’s products progress toward late-stage development and commercialization, the Manufacturing organization requires robust digital tools, structured project tracking, and disciplined readiness oversight to support commercial launch preparation and routine GMP manufacturing. This position will support the Manufacturing organization by developing, maintaining, and driving Smartsheet-based trackers, dashboards, action logs, and gap-assessment tools that enable clear visibility into commercial readiness, documentation status, manufacturing campaign preparation, risks, dependencies, and cross-functional deliverables. /p pWorking closely across the Manufacturing team, MSAT, Process Development, Supply Chain, Quality, Regulatory, Project Management, Business Development, and multiple CDMOs/CMOs, this position will help establish structure, transparency, and governance across operational readiness activities. The role will be accountable for supporting readiness gap assessments, tracking closure of actions, consolidating input from stakeholders, monitoring document and campaign readiness, supporting organizational maturation, and preparing clear status updates for Manufacturing leadership. In addition, the role will provide direct support to the Head of Manufacturing with meeting administration, governance routines, team event coordination, and follow-up management. The ideal candidate will combine strong project tracking and digital tool capabilities, particularly Smartsheet, with an understanding of GMP manufacturing operations, commercial readiness, organizational effectiveness, and cross-functional collaboration in a biologics or vaccine manufacturing environment. This position will report to the Executive Director Manufacturing of Vaxcyte Switzerland. /p pIdeal Candidate Profile: /p pThe ideal candidate is a highly structured manufacturing systems and operations enablement professional with experience in GMP biotech or pharma environments, preferably biologics, vaccines, or external manufacturing. This person does not need to be a deep technical manufacturing expert, but must understand manufacturing operations, documentation, campaign readiness, and CMO/CDMO interfaces well enough to create clarity, structure, visibility, and follow-through across complex cross-functional work. /p pThe strongest candidate will be highly skilled in Smartsheet and digital project tracking, able to build dashboards, trackers, action logs, readiness heatmaps, and reporting tools that translate complex information into clear management visibility. They will serve as an operational backbone for the Manufacturing organization by bringing digital discipline, governance, operating rhythm, meeting discipline, and proactive support to the Head of Manufacturing while helping the function mature its systems, routines, and ways of working. /p h3Essential Functions: /h3 ul liEstablish and Monitor manufacturing campaign readiness, including batch preparation milestones, documentation status, material readiness, open actions, and key decision points. /li liCoordinate and consolidate input from Manufacturing, MSAT, Quality, Supply Chain, Regulatory, Project Management, and CDMOs into integrated readiness views. /li liWork across the Manufacturing team and with multiple CDMOs/CMOs to create consistent ways of tracking readiness, actions, decisions, risks, dependencies, and deliverables. /li liEstablish governance routines, readiness meetings, action follow-up, and escalation processes to ensure Manufacturing leadership has clear visibility on readiness status. /li liDevelop, maintain, and continuously improve Smartsheet-based trackers, dashboards, action logs, and readiness tools to support Manufacturing commercial readiness. /li liSupport structured commercial readiness gap assessments across manufacturing operations, documentation, campaign preparation, facility readiness, and CDMO deliverables. /li liTrack readiness actions, owners, due dates, risks, dependencies, and escalation items to ensure timely closure and transparent progress reporting. /li liPrepare concise status updates, dashboards, heatmaps, and management reports highlighting progress, gaps, overdue actions, risks, and mitigation options. /li liIdentify opportunities to improve tracking discipline, data structure, workflow automation, and visual management across Manufacturing readiness activities. /li liSupport organizational maturation of the Manufacturing function by helping to establish fit-for-purpose processes, governance routines, operating rhythms, templates, trackers, and visual management tools. /li liProvide direct support to the Head of Manufacturing for meeting administration, agenda preparation, pre-read coordination, meeting minutes, action tracking, and follow-up management. /li liSupport planning and coordination of Manufacturing team events, workshops, offsites, governance sessions, and cross-functional alignment meetings to strengthen team effectiveness and operating discipline. /li liSupport tracking of planned and scheduled manufacturing activities at CDMOs to optimize resource utilization and ensure alignment with commercial readiness milestones. /li liMaintain visibility of GMP documentation readiness, including batch records, procedures, protocols, reports, and other manufacturing-related documents required for launch and routine operations. /li liEnsure tracking tools support compliance with GMP expectations, quality requirements, safety expectations, and relevant internal governance standards. /li /ul h3Requirements: /h3 ul liBachelor’s or Master’s degree in life sciences, engineering, operations, project management, business administration, or a related field. /li li5+ years of experience in GMP manufacturing, external manufacturing, operations readiness, manufacturing systems, PMO, business operations, or manufacturing support within biotech or pharma. /li liExperience in vaccine, biologics, microbial, sterile, or complex large-molecule manufacturing environments. /li liDeep Experience supporting commercial readiness, launch preparation, operational readiness, gap assessments, document readiness, manufacturing campaign tracking, or governance routines in a regulated environment. /li liExpertise in operational excellence, Lean, visual management, process improvement, or organizational effectiveness practices. /li liAdvanced hands‑on experience with Smartsheet, including trackers, dashboards, reports, automated workflows, action logs, cross‑sheet references, and cross‑functional project tracking tools. /li liStrong digital tool capability and ability to translate complex readiness, documentation, campaign, and stakeholder information into clear, structured, and actionable tracking systems. /li liGood understanding of GMP manufacturing operations, batch and campaign readiness, documentation requirements, quality expectations, and cross‑functional dependencies. /li liProven ability to work effectively across Manufacturing, MSAT, Quality, Supply Chain, Regulatory, Project Management, and external CDMOs/CMOs, creating alignment, structure, and follow‑through across multiple stakeholders. /li liExperience supporting organizational maturation, including establishment of governance routines, templates, operating rhythms, process discipline, decision logs, action tracking, and team effectiveness practices. /li liAbility to support senior Manufacturing leadership with meeting administration, agenda management, pre‑read coordination, minutes, decision logs, action follow‑up, workshop preparation, and team event coordination. /li liStrong organizational skills, attention to detail, prioritization capability, discretion, and ability to manage multiple workstreams in a fast‑paced environment. /li liExcellent communication skills with the ability to prepare concise status updates, dashboards, heatmaps, visual summaries, and escalation materials for Manufacturing leadership. /li liExperience coordinating workshops, governance meetings, offsites, team events, or operating model improvements in a growing organization. /li /ul pReports to: Executive Director, Operations /p pWork Arrangement: Hybrid /p pExpected Contract Length: 1 year /p pWe are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. /p /p #J-18808-Ljbffr