Executive Assistant

AbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative organizational and coordination support to the General Manager the Affiliate Leadership Team (ALT) and the Country Affiliated Team (CAT).

This role plays a key part in ensuring smooth day-to-day operations supporting internal communications and meetings and contributing to selected strategic projects across the affiliate.

Key Responsibilities

Support to the General Manager

• Manage administrative tasks including travel and expense arrangements
• Oversee the day-to-day administration of the General Managers office
• Plan and coordinate meetings visits and business exchanges
• Organize all-employee town halls virtual meetings and related logistics
• Support culture and communications activities in collaboration with External Affairs
• Review contracts and purchasing documents and create purchase orders to support approvals
• Administer corporate legal documents and processes including Powers of Attorney and Annual Reports
• Support crisis management administration and liaise with EMEA Regional Security
• Coordinate CAT meetings including agenda preparation and minute taking

Support to the Affiliate Leadership Team

• Support the onboarding of new ALT members
• Plan and coordinate ALT meetings
• Prepare agendas and minutes for ALT meetings
• Provide administrative and organizational support to the HR and Finance teams as well as selected business leaders including the Market Access Director External Affairs Director and Compliance Manager
• Coordinate in-house assistant meetings

Selected Strategic Projects

Take ownership of selected key affiliate projects which may vary depending on business needs. Examples include:

• Leading the organization of AbbVie Well-being Week
• Supporting company-wide conferences and cycle meetings
• Coordinating the company awards process including nominations in collaboration with the ALT

Qualifications :

• Commercial education or equivalent professional qualification
• Minimum 3 years of experience in a senior administrative role preferably in pharma or a similar environment
• Strong customer focus and service mindset
• Excellent time management and prioritization skills
• Ability to perform well under pressure and handle stress with professionalism
• Business fluent in German English and French
• Strong understanding of company business and operations is a plus

Critical Skills Required

• Excellent communication skills
• High level of integrity and discretion
• Strong organizational skills with the ability to anticipate needs and plan ahead
• Flexibility in managing changing priorities and workloads
• Ability to balance multiple priorities effectively
• Self-driven detail-oriented and proactive
• Able to adapt to different stakeholder levels and seniorities
• Solutions-oriented mindset
• Comfortable making decisions and acting in ambiguous situations with limited information

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No

Employment Type :

Full-time

Experience: years
Vacancy: 1