HR Administration Intern

pPIPECARE Group is looking for a HR Administration Intern to join our team in Zug, Switzerland . /p pBy providing technology and service focused solutions to the international arena of the Oil and Gas industry, the PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 25 years. /p pIndustry/sector: Oil Gas / In Line Inspection services. /p pHR Administration Intern is responsible for providing administrative support to the Human Resources team by assisting with employee records, HR documentation, onboarding activities, training administration, and HR systems. /p pThis internship offers hands-on experience in HR operations while ensuring confidentiality, accuracy, and excellent internal customer service. /p pRole Overview We are looking for a detail-oriented and proactive HR Office Administration Intern to support our Zug team across human resources, office administration, and day-to-day financial administration. /p pThis 12-month paid internship offers real, hands-on exposure to international HR, finance, and business operations in a fast-paced global company. /p pYou will work closely with the HR and finance teams while ensuring confidentiality, accuracy, and excellent internal service. /p pWe are only considering the candidates who are based in Switzerland. /p pKey Responsibilities: HR Administration: Assist with preparing employment letters, contracts, and HR documentation. /p pMaintain and update employee personnel files (electronic and physical). /p pSupport the onboarding process by preparing new hire documentation and orientation materials. /p pAssist with employee offboarding documentation and record archiving. /p pEnsure HR records are complete, accurate, and properly filed. /p pRespond to routine employee HR inquiries and support leave, attendance, and other HR administrative processes Prepare HR reports, spreadsheets, and administrative trackers, and support payroll preparation by compiling required documentation Assist with HR projects and process-improvement initiatives HR Operations Support: Respond to routine employee HR administration inquiries. /p pAssist with leave, attendance, and other administrative processes. /p pPrepare HR reports, spreadsheets, and administrative trackers. /p pSupport payroll preparation by compiling required HR documentation, as assigned. /p pGeneral Administrative Support: Organize HR files and maintain document confidentiality. /p pSchedule meetings and prepare meeting minutes when required. /p pAssist with HR projects and process improvement initiatives. /p pPerform other administrative duties assigned by the HR team. /p pSupport daily office operations and general administration Coordinate meetings and schedules, prepare meeting minutes, and manage office communication Finance Bookkeeping Support Assist with invoice processing, expense reports, and basic bookkeeping Perform accurate data entry for financial and administrative records Support accounts payable and receivable processes Assist in reconciling financial records and preparing reports Ensure confidentiality and accuracy of all HR, financial, and company information Qualifications: Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field. /p pStrong organizational and administrative skills. /p pHigh attention to detail and accuracy. /p pAbility to handle confidential information professionally. /p pGood communication and interpersonal skills. /p pProficiency in Microsoft Office (Word, Excel, PowerPoint). /p pWillingness to learn HR processes and systems. /p pAbility to manage multiple tasks and meet deadlines. /lili Physical and Mental Requirements: Lifting and Carrying: Ability to lift and carry up to 50 pounds. /p pMobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells. /p pCommunication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively. /p pFocus and Multitasking: Ability to maintain focus and multitask effectively. /p pSafety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments. /p pPersonal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary. /p pAbout PIPECARE Group: PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies. /p pWhat we do: In-Line Inspection Services PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements. /p pCheck out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links: PIPECARE Group - YouTube SMART AI CALIPER - Inspection experience like never befor e Inspection Technologies Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented. /p pTransverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented. /p pUltrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy. /p pUltrasonic Crack Detection: Detects and sizes cracks and colonies of cracks. /p pCaliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.). /p pSpecialized Tools and Technologies Combo Tools: Use multiple measurement systems in various combinations. /p pSpecialized Tubing Technologies: Designed for Furnace and Downhole Operations. /p pEqual Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. /p pPowered by JazzHR /p