Primary School Office Administrator

Primary School Office Administrator
Primary School Office Admnistrator - Geneva English School
This is a permanent, full-time post starting in August 2026.
KEY TASKS AND RESPONSIBILITIES:
Being the first point of contact for parents, staff and visitors arriving at the Primary campus
Overseeing student registration and daily logistical arrangements
Sending clear, accurate and timely parent communications
Coordinating the organisation of the termly extra-curricular activities programme at the Primary school, in collaboration with the Head of Primary and Director of Sport
Using the online “Parent Portal” to create forms, set up activity bookings and parent-teacher meetings, and uploading relevant documents
Updating the school database, preparing attestations, and maintaining student files
Making arrangements for school trips and visits
Keeping accurate records for billing of ancillary school services
Supporting the School Nurse with First Aid duties as required
Contributing to the continued development of working practices of the school office
REQUIRED QUALIFICATIONS:
The successful candidate will be:
Confident and flexible when liaising with our community: children, parents, staff and external visiting professionals
Fluent in spoken and written English and French, with strong written, verbal and interpersonal communication skills
Able to multitask and solve problems, with excellent prioritisation skills, excellent attention to detail, a cool head and a sense of humour
Able to use databases and related IT software. Sound working knowledge of Google Workspace is a definite advantage.
Able to work autonomously and proactively across a multidisciplinary team
THE POSITION OFFERS:
Competitive salary and benefits
Generous holidays
Wonderful students and parent community
Supportive environment and continuous professional development
After-school care for Primary-age children until 18:00
Free parking
SAFER RECRUITMENT:
GES is committed to equalities, safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. We welcome applications from suitable candidates no their gender, race, religion, sexual orientation, or disability. Applicants must be willing to undergo child protection screening, including checks with past employers, enhanced national/international criminal records checks and prohibition from teaching checks.
HOW TO APPLY:
Applications must be made in English and consist of your CV and a covering letter. Qualified candidates may be invited to interview as applications are received, so we recommend applying early. Only shortlisted candidates will be contacted.
Deadline for applications: Monday 20 July 2026 jid473c181a jit0731a jiy26a