IT PMO Coordinator (80-100%)

We are looking for a proactive and detail-oriented IT PMO Coordinator (m/w/d) to support the IT Project Management Office on-site. This role plays a key part in ensuring smooth coordination of IT governance, processes, and project activities, while supporting internal stakeholders and service providers.

Main Responsibilities:

• Administrative Coordination
  • Coordinate the commissioning and management of internal and external service providers
  • Support administrative processes within the IT PMO
• Meeting & Stakeholder Management
  • Organise and coordinate IT governance meetings (e.g. Demand Boards, Service Delivery Boards, Steering Committees)
  • Prepare agendas, documentation, and follow-ups
• IT Governance Support
  • Maintain and develop templates, best practice documentation, and governance materials
  • Manage and update IT-related intranet content
• Process Management
  • Create, document, and optimise internal IT processes
  • Model workflows and ensure alignment with organisational standards
• Compliance & Controls
  • Support IT activities related to internal controls (e.g. ISO compliance)
  • Assist in audit preparation and documentation
• Project Support
  • Lead or support smaller IT projects
  • Gather and manage business and technical requirements
• Financial Coordination
  • Support the semi-annual IT budgeting process
  • Assist with cost tracking and reporting
• General Coordination Tasks
  • Organise internal events and workshops
  • Prepare presentations, reports, and management summaries

Your profile:

• Proven experience in PMO, IT coordination, or project support roles
• Strong organisational and communication skills
• Ability to manage multiple stakeholders and priorities
• Experience with IT governance frameworks and processes
• Familiarity with process modelling and documentation tools
• Understanding of IT compliance and audit topics (e.g. ISO standards) is an advantage
• Solid skills in MS Office (especially PowerPoint, Excel); knowledge of collaboration tools is a plus
• Proactive, structured, and solution-oriented working style
• Fluency in German (C1/C2 level) and English

What We Offer

• Join an engaging and high-impact temporary project via LHH RS, offering a competitive employment conditions
• A dynamic and collaborative IT environment
• Exposure to governance, projects, and strategic IT topics
• Opportunity to take ownership of processes and smaller projects
• Flexible workload (80-100%) with home office
• Dynamic, fast-paced environment with modern tools and ways of working
• Start date: asap till end of December 2026