Executive Assistant and Office Assistant

Executive Assistant Duties (Primary Focus)

• Provide Executive Assistant support to multiple senior team members
• Manage complex diaries and coordinate meetings across various time zones
• Handle travel arrangements and logistical planning
• Serve as a point of contact for internal teams and external stakeholders
• Prioritise incoming requests and coordinate meeting logistics
• Manage confidential information with the highest degree of professionalism

Office & Team Support

• Support the Office Manager with daily office operations
• Assist with general office administration and coordination
• Provide cover during holidays or absences when needed
• Contribute to maintaining a well‑organised and efficient office environment

Events & Projects

• Assist in the planning and execution of the organisation's annual Forum (3-4‑month preparation period)
• Contribute to ad‑hoc administrative tasks and projects as required

• 3 years minimum of experience as an Executive Assistant, Team Assistant, or Office Coordinator
• Native or fluent proficiency in English or French (ideally both)
• Excellent organisational skills with the ability to manage multiple priorities
• Strong attention to detail and reliability
• High level of discretion, professionalism, and adaptability
• Comfortable working in a fast‑paced environment
• Strong proficiency in Microsoft Word, Excel and PowerPoint
• Ideally, a good working knowledge of Google Workspace (G Suite)

Full time role based in the office.

Comfortable working in a small, agile office environment.