Office Coordinator Intern (m/w/d)

Job Description

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

This role works under the guidance of more senior professional colleagues. The Intern / Apprentice assists with tasks relevant to the specific area or function. This position allows the incumbent the opportunity to develop capability in his/her area of study.

What you'll be doing

Stock & Facility Management

• Responsible for receiving and controlling of equipment orders
• Bookings on SAP: enter serial number, create delivery note and maintain data up to date
• Carefully consolidate, prepare, pack, and dispatch the equipment for orders ready to be shipped to the client
• Collect all requested information for customs clearance (HTS code, country of origin, commercial invoice, contacts on site, serial number) for shipments outside of Switzerland
• Contact the freight forwarder to collect the goods and remain available (ideally onsite) when the carrier arrives at the building facilities
• Monitor and track the shipments and manage encountered issue when necessary
• Liaise with customers in case of return to the supplier (guidance to pack correctly)
• Manage archives and various stocks (packaging supplies, drinks, etc.) and place relevant orders where necessary
• Provide logistical support to various departments
• Act as Backoffice back up (contract management, procurement, office coordination)

IT Technical Support

• Prepare new employee kit (laptop, headset, mouse, bag, badge)
• Collect leaver’s kit (laptop, headset, mouse, bag, badge) and reset the devices for reuse or disposal
• Provide replacement laptop in case of work impacting hardware defect
• Manage IT assets: peripheral handout and stock level management
• Provide workspace support (video conferences, printers, alarm and badge system, etc.)

Other

• Ordering online (paper, coffees)
• Mail

Knowledge and Attributes:

• Solid time management skills and problem-solving orientation.
• Display an advanced level of client orientation.
• Good knowledge of import and export practices and processes.
• An understanding of global trade, marine and transit insurance and letters of credit.
• Organization, and planning; effective and efficient communication skills.
• Solid attention to detail with adequate understanding of the order fulfilment cycle.
• Knowledge of logistics software or transport management systems.
• Basic accounting knowledge.
• Familiarity with relevant rules, regulations and standards.

Academic Qualifications and Certifications:

• High School Certification or equivalent qualification.
• Relevant Logistics / Supply Chain certification desirable.

Workplace type:

On-site Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

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