Finance Officer

Aiglon College seeks to appoint a suitably qualified

Finance Officer

to join the school from:

Your profile

The role and candidate profile for this role is detailed in the attached job description and person specification.

Successful Aiglon staff are enthusiastic, experienced, committed, reflective, dynamic and willing to try new ideas. If you share these values and have an appetite for challenge and an ambition to make a positive impact on our world, we welcome your application.

About us

Located in Chesières (Vaud, Switzerland), Aiglon College is a not-for-profit, international boarding school offering a distinctive, world-class education in a stunning alpine setting.

The school was founded on a distinctive ethos: the balanced development of mind, body and spirit. This philosophy underpins everything we do at Aiglon, both inside and outside the classroom.

There are over 480 students, representing more than 70 nationalities, following the International GCSE (IGCSE) and International Baccalaureate Diploma (IB Diploma) programmes.

What we offer

Aiglon is dedicated to the well-being and professional development of all staff, within a vibrant, friendly, and modern workplace. Beyond competitive salaries and comprehensive social security benefits, we provide free accident and loss of salary insurances, generous pension and leave entitlements, as well as a range of special perks and advantages.

How to apply

Deadline for applications:

Early applications are encouraged. We reserve the right to appoint before the application deadline should we find the right candidate. Please apply through our School platform (eteach) following the instructions; applications sent by standard email will not be considered.

Aiglon is committed to safeguarding and promoting the welfare of children.

Applicants will therefore need to undergo child protection screening appropriate to the post.

You can find information on how the School processes your personal data within the School’s Privacy Notice.

JOB PURPOSE

To work closely with with the other Finance team members to ensure that the school accounts are operated accurately

KEY TASKS AND RESPONSIBILITIES

Account payable

• Process invoices and payment for overseas and Swiss suppliers

• Liaise directly with appropriate staff regarding orders and invoices

• Input all the bank payment to the supplier and others

• Reconcile the individual accounts with the nominal account

• Be responsible for the annual closing of the purchase ledger

• Manage emails in French and English with all suppliers

• Creation of new providers in the system

Account receivables

• Prepare and send invoices to parents / guardians

• Establish credit notes

• Bill students’ account for their additional charges

• Follow up and book payments

• Answer parents’queries regarding students’ account

• Finalise accounts for leavers and prepare deposit refunds

• Review aged debt report with the Director of Finance on a monthly basis

• Liaise with Admissions about student records, whenever necessary

• Chase debtors regularly and escalate to the Director of Finance if necessary

Nominal Ledger

• Maintain the nominal ledger update files

• Deal with other activities linked to the nominal ledger

• Carry out other audit preparation as required

OTHER TASKS AND RESPONSIBILITIES

• Assist and be able to cover for the other members of the Finance Team

• Comply with the Schools financial regulations

• Archive all nominal ledger files as appropriate

• Undertake any other tasks which may be reasonably required by the Director of Finance for up-coming projects and the smooth running of the Finance department

• Understand and implement all school policies and procedure, particularly those relating to the safeguarding children and young people

• Understand the School’s Guiding Principles and uphold the ethos of the School at all times

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