Office Management Trainee (a) 100%

Publicis is the leading communications agency group in Switzerland. At Publicis Communications Lausanne, we believe in “Power of one”. This requires specialists from strategy, consulting, creation, media and technology to work together in a flexible and agile way right from the start. Each of us applies this principle every day - together under one roof with over 65 employees of Publicis Communications, Publicis Media, Saatchi & Saatchi, Prodigious, MetaDesign and Digitas. We are currently seeking a dedicated and detail-oriented Office Management Trainee to join our team for a minimum of six months.

Responsibilities: Working closely with senior members of different departments Providing administrative support such as managing diaries, scheduling appointments, making travel arrangements, and preparing expense reports Learning about the business operations and company policies Assisting in drafting emails and presentations Coordinating and executing projects, tracking progress, and reporting outcomes Organizing events and workshops both internally and externally Conducting research, synthesizing information, and preparing reports Gain proficiency in office software and tools, including Microsoft Office Suite, project management software and KDS & Concur (Travel & Expenses management)

Who we are looking for: Are you a master multitasker with a flair for organization and a passion for providing top-notch customer service? Look no further! As our Office Management Trainee, you'll be the smiling face that greets our clients, the office ninja-in-training, and the superhero in sneakers who keeps our workplace running smoothly with a touch of fun and the dynamic team player who is always up for a new challenge. The position offers a unique opportunity to gain hands-on experience and exposure to various aspects of a creative agency. Pre-requisites: From scheduling appointments to learning the art of office coordination to mastering the dance of email diplomacy, to assisting with administrative projects and learning the ins and outs of our business operations, this role is perfect for someone who is eager to jumpstart their career in a fast-paced and dynamic environment and who brings positivity, enthusiasm, and a dash of charm to everything they do. If you're ready to embark on a journey of growth, development, and fun, apply today and let's create some magic together! You are striving to learn and driven by curiosity You are highly organized and work well under pressure Ability to work within a team as well as on independent tasks Thrives in an international/dynamic working environment Fluent in English (French and any of the other 20 languages we speak is a plus)