Administrative Manager

WayRay is a vertically integrated deep-tech startup that is #1 in the world of holography, and we are seeking ambitious individuals with a deep tech mindset to join our team.

Our company culture is relentless, and our team is brilliant — that is why we are the best at what we do. WayRay is not an average startup, and if we are a match, this means you are not an average professional. If you want to be a part of our world, be ready to challenge yourself daily, to go where no one has gone before. Be ready to grind.We are currently looking for an Administrative Manager to join our team in the Zurich office to create a welcoming and comfortable working environment that reflects the company’s culture and core values. The role reports to COO.

Primary tasks

• Keep the office organized with a positive and professional attitude
• Provide administrative support to employees
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Purchase office supplies and equipment and maintain proper stock levels
• Oversee the service providers (couriers, cleaning, facility management & health and safety consultants)
• Create presentations and other management-level reports
• Develop office policies and procedures, and ensure they are implemented appropriately
• Manage health and safety procedures
• Plan and organize various meetings, conferences, and other events
• Business Travel support
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Facility management
• Manage office budget

Requirements

• 3-5 years of work experience in office management working in international companies with offices and workshop facilities
• Basic knowledge of project management tools, budgeting, creating timelines
• Excellent communication and interpersonal skills
• Microsoft Office proficiency
• Proven team player who helps create results as well as a positive team environment
• Ability to prioritize projects and resolve problems independently
• Exceptional attention to the details with a desire to exceed expectations
• This position is for someone who loves to keep things neat and tidy, organize environment around them and get things done on time
• Languages: English — Fluent, German — fluent; Russian is advantage

What we offer

• Opportunity to work in a game-changing company alongside the best professionals from all over the world
• Opportunity to take part in creating a real innovation
• Transparency and openness at all levels
• Immersion in the Deep Tech culture where we give birth to real innovations
• Benefits package including paid educational opportunities and stock option plan for all positions and grades, retirement plan, extended vacation, annual bonus
• Competitive salary and bonus for outstanding results
• Yearly big party and regular corporate events
• Comfortable workplace, convenient office location, modern workplace environment
• Relocation support
• Referral program
• Team-building events and sport activities