Executive Assistant Ita/Eng/Fr
Within a team of 10 people, you will be responsible for assisting the management. Your responsibilities will include :
Office Tasks :
- Answering phones, taking accurate messages promptly, and setting up conference calls
- Collecting and distributing incoming mail
- Photocopying, printing, and faxing documents
- Monitoring and ensuring the implementation of company policies
- Serving as the point of contact for guests and suppliers
- Processing and recording office invoices
- Handling confidential company information
- Assisting and covering for other support staff when needed
Family Tasks
- Coordinating extensive and complex travel arrangements
- Preparing travel expenses and reconciling credit card statements
- Maintaining both personal and office filing systems
- Managing properties and coordinating household staff (both in Switzerland and abroad)
- Scheduling medical appointments and maintaining medical records and documentation
The tasks listed above are not exhaustive, and additional tasks may be required depending on the needs of the office and family.
Qualifications / Experience : * Excellent command of Italian, English and French (oral and written).
- Proven IT skills (MS Office products, including Lotus Notes / Outlook, Word, Excel, PowerPoint)
- Role would suit those who have experience in dealing with seniors at board / CEO levelCompetencies / Skills : * Flexibility and enthusiasm
- Strong interpersonal and organizational skills
- Strong oral and written communication skills
- Ability to handle multiple tasks and work calmly under pressure
- Accuracy / attention to detail
- Sound judgment and discretion
- Attractive salary with bonus
- Challenging work environment and varied role
- Permanent 100% contract
- Remote work opportunities
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