Lead Buyer Hardware/Telecom H/F

Introduction

For one of our clients, an international humanitarian organisatiion based here in Geneva , we are looking for a : Lead Buyer Hardware/Telecom H/F For a temporary position starting ASAP at 90%

Description de la mission

Global Category Management

• Define global category strategy to support the organisation departments and divisions own strategies.
• Agree on global category strategy with internal stakeholders.
• Lead definition of sourcing and supplier relationship strategies to meet internal customer needs and to obtain maximum value for money from suppliers.
• Identify initiatives and/or projects leading to continuous improvement of the overall management of the category.
• Define appropriate action plan to ensure proper delivery of the category strategy.
• Communicate category strategy during Procurement townhall and stakeholder's leadershipmeetings.
• Lead regular business reviews with stakeholders to review action plan progress and update category strategy.
• Partner with Procurement local teams and stakeholders' teams to identify unmet needs and to drive the execution of global strategies
• Validate all purchasing files above defined financial threshold and ensure that purchasing policies, strategies and procedure are respected for the category at headquarter and in the field delegations
• Coach and train site buyers and category buyer/s.

Sourcing and Supplier Management

• Engage proactively with stakeholders to anticipate needs and to manage expectations.
• Take part to stakeholders' annual budget review to identify and plan sourcing initiatives.
• Establish and drive effective network with suppliers, internal customers, category and site buyers.
• In relation with requesters, ensure technical and functional business requirements are properly defined (between others, liaise with End User Computing platform to validate standard IT, workplace or Telecom equipment)
• Prospect, visit, define and validate potential suppliers according to the supplier's registration procedure.
• Lead or structure and process request for information and request for tenders for its categories and sub-categories.
• Lead business stakeholder's engagement in the selection, evaluation, qualification and management of suppliers.
• Manage risks through proper contracting process and involvement of key stakeholders (i.e. data protection office, legal advisors).
• Ensure proper implementation of the signed contracts and guarantee a smooth handover to regional / local procurement when / if appropriate.
• Exploit local, regional and global synergies and ensure the related site buyers and clients get the optimal procurement support for sourcing projects implementation.
• Support on time in full delivery of sourcing projects.
• Manage supplier relationship as per category strategy and suppliers' tier categorization.
• Work with Suppliers, Procurement Officer and Planning to reach OTIF (On Time In Full) target.
• Monitor and report supplier performance during regular business reviews.
• Lead development of fact-based briefs for supplier meetings
• Implement EDI with relevant suppliers

Compliance management

• Guarantee the auditability of the procurement files by applyingthe organisation standard operating procedures and processes.
• Ensure all procurement documentation is available in the organisation compliance system Profile
• Support and communicate procurement policy and processes to stakeholders.

Analysis and reporting

• Lead and coordinate data collection for global category strategy.
• Analyze demand, supply, market trend, cost drivers, best practices and assess opportunities.
• Perform Total Cost of Ownership (TCO) analysis for strategic items.
• Participate in the organisation annual budgeting exercise (PfR) and provide visibility of sourcing projects.
• Build sourcing pipeline and update status on a regular basis in dedicated procurement system.
• Contribute to cost reduction objectives. Track and record cost avoidance / savings in dedicated system.
• Contribute to Procurement key performance indicators. Provide monthly input to unit dashboard.

Other tasks

• Maintain suppliers' and items' database
• Make all relevant purchasing information available in the Logistic database.
• Maintain appropriate filing system of sourcing folders to comply with the organisation Donors'
• requirements.
• Provides guidance and support tothe oranisation staff regarding category management, sourcing and contract management, supplier management

Profil attendu

• Experience: 12 to 15 professional experience of which 5 to 10 years working experience in Indirect procurement, in multinational environment as category manager or lead buyer of Indirect categories.
• Solid experience of contracts negotiation, contracts management, stakeholder management and supplier relationship management.
• Ability to monitor complex activities within a global organisation with different experts and to analyse the relevance of purchase requests.
• Previous and /or another International Humanitarian Organisation, field experience is a plus.
• Knowledge of the procure-to-pay (P2P) process and use of an ERP software.
• Master in Procurement.
• Proficient in English / French. Others language appreciated.