ASAP - Junior Workplace Coordinator (m/f/d) 100%
Michael Page • Basel-City, CH
Vor einem Tag
Stellenbeschreibung
- Key responsibilities include:Supporting the administration and daily operations of the Basel office, ensuring business continuity
- Assisting the Senior Office Coordinator with facilities operations, office maintenance, and workplace-related requirements
- Acting as deputy for the Senior Office Coordinator when required
- Monitoring office conditions and coordinating maintenance activities, including technical requirements such as HVAC and water supply
- Supporting budget tracking, administrative reporting, and general office coordination
- Coordinating vendors and external service providers to ensure the smooth delivery of workplace services
- Planning and coordinating office spaces, meeting rooms, and workplace events
- Maintaining a welcoming, professional, secure, and orderly office environment for employees and visitors
- Managing and updating the regional Workplace Services intranet page, ensuring information remains accurate and up to date
- Supporting monthly EHS activities and inspections, documenting findings and identifying opportunities for improvement
- Monitoring workplace conditions and proactively addressing maintenance or operational issues
- A Bachelor's degree or equivalent professional experience
- Previous experience in office administration, workplace services, facilities coordination, or a similar support function
- Strong proficiency in Microsoft Office applications
- Fluency in both German and English
- Excellent organizational skills and a strong attention to detail
- Strong communication and customer service skills, with a professional and approachable manner
- Experience supporting office operations, workplace activities, and employee events
- The ability to handle confidential information with discretion
- Strong prioritization skills and the ability to manage multiple tasks simultaneously
- Experience working in an international or multicultural environment
- A proactive, self-motivated, and solution-oriented working style
- A 4.5-month temporary assignment within an internationally renowned biopharmaceutical organization
- The opportunity to work in a multicultural and international environment
- A varied role combining office administration, facilities coordination, and employee experience
- Close collaboration with internal stakeholders and external service providers