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Executive Assistant M / F

Executive Assistant M / F

STMicroelectronicsGeneva
Vor 30+ Tagen
Stellenbeschreibung

Job description

  • JOB PURPOSE : Assistant to 6 Vice Presidents in the Global S&M organization. Responsibilities include :
  • Travel arrangements and expense reports
  • Key contact for purchase processes
  • National and international meetings and events management
  • Calendar management especially with vendors / consultants and external parties in general i.e.; job candidates, etc.

1) Executive Assistant to Group VPs (80% time spent)

  • Completes a broad variety of administrative tasks, including : arranging travel plans and agendas; support Visa application for travel overseas; completing expense reports; managing calendar and schedule appointments with multiple internal & external stakeholders
  • Plans, coordinates and ensures the Group VPs’ schedules are followed and respected especially with meetings with external service providers and external parties in general
  • Assisting in planning and execution of team meetings, incl. booking of meeting space / room, ordering of meals and meeting materials, ensuring IT support

    • Single interface / delegate for approvals in relevant systems.

    2) Team’s Admin support (20% time spent)

  • Support administrative tasks including coordination of travel planning for group trips and / or complex multileg flights
  • Manages Purchase Requests, and related invoices.
  • Leverages virtual tools (e.g. MS Teams) to support communication and sharing of appropriate content among staff members.

    • Supports the onboarding of new team members in coordination with HR, IT and Facilities

    Profile

  • Education / Professional Experience :
  • Bachelor's degree advantageous
  • Strong work tenure : 5 to 10 years of experience supporting executives in a global organization
  • Languages :
  • Business fluent in English
  • Knowledge of other languages (e.g. French, German, Italian) advantageous

    • Position location

    Job location

    Europe, Switzerland, Geneva

    Candidate criteria

    Education level required

    4 - Bachelor degree

    Experience level required

    6-10 years

    Languages

  • English (3- Advanced)
  • French (2- Business fluent)

    • Requester

    Desired start date

    01 / 03 / 2024