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Foreur Géothermie
PdainterimMontreux, CHVor 30+ Tagen
StellenbeschreibungComplete expense reports using the provided Double-check account statements and liaise with suppliers to receive any missing Relay the flow of information / documents to be signed between Leader and team Provide back-up for other Executive Assistants as required Maintain up-to- date org chart and contact lists for executives departments Any ad-hoc request from executives according to priority Préparé and create PPT presentation for internal and external use Draft and send executives announcement Person of reference for AN EMEA employées. Préparé and organize events Support any ad-hoc needs upon executives requests Ensure réception is covered from 0800am to 1200pm and from OlOOpm to 0500pm Answer téléphoné and transfer calls to appropriate employee Greet visitors in a professional manner Ensure réception area is clean and tidy Receive and distribute mail Organize TNT registered mails Upon visitors request organize taxi transfers from ADM office Booking conference rooms
Executive Assistant & AN EMEA Team Support – 100%
Position OverView
As the Executive Assistant, the candidate is responsible to provide full and accurate administrative support from calendar management to booking travel and managing expenses.
Essential Duties & Responsibilities
1. Calendar and travel management
- Manage and coordinate the calendar (including conflicts, contradictory requests, content / location / agenda / materials with the parties involved)
- Anticipate and react to calendar changes, communicate the modifications and liaise with business partners to find alternative solutions
- Manage flight and hôtel bookings in a timely and accurate manner; negotiate with hotels and transport
- Identify the best travel option with the right price / travel constraint balance
- Respond to any last minute travel issues such as cancellations, re-routing, invoicing
2. Expenses and budget management
3.Administration
4.AN FMFA Support
5.Réception desk back up