PA & Office Coordinator (6-month Maternity Cover)

Job Description

• Manage complex calendars, meetings, and domestic / international travel for the CEO and CFO
• Prepare, edit, and organize documents, presentations, reports, and correspondence
• Coordinate and track executive signature approvals (DocuSign and wet ink)
• Act as a primary liaison between executives, internal teams, and external stakeholders, managing communications and follow-ups
• Provide front-of-house support by welcoming visitors, answering and directing calls, and managing reception operations
• Oversee office operations, including credit cards, travel systems, company vehicles, supplies, and vendor coordination
• Coordinate meetings, catering, lunches, and conference room logistics
• Support corporate events, team-building activities, and marketing initiatives
• Handle sensitive and confidential information with discretion and professionalism
• Support ad hoc requests, errands, and general operational needs as required

Qualifications