Payroll Coordinator

JOB PURPOSE

This is a temporary position for a period of 6 months , created to support the HR team in our Swiss office , with an intended start date of April 1st .

The Payroll Coordinator would provide structured operational support to the Payroll Manager, with a strong focus on Swiss payroll execution, compliance, and coordination.

JOB RESPONSABILITIES / ROLES

Payroll Operations Support (Switzerland)

Collection, verification, and consolidation of payroll inputs (salary changes, sickness absences, bonuses, variable elements) under the supervision of the Payroll Manager

First-level checks and controls to ensure payroll accuracy and meeting deadlines

Support in month-end and year-end payroll activities including year-end closure related tasks

Administrative & Compliance Support

Management and follow-up of employee payroll-related supporting documents

Support in handling social security, pension fund and insurance declarations Coordination with external providers and authorities such as : Social security , pension provider, LPP, insurers, tax authorities, payroll providers, insurance broker

Support in payroll internal and external audits and social security audit

Support and back up on Time and absences tracking

Follow up on new legislation related to French boarder

Follow up on family allowances

Coordination & Backup Role

Act as operational backup to ensure payroll continuity during absences

Support structured knowledge transfer and documentation of payroll processes

Liaison with HR, Finance, and external payroll providers

Contribution to process standardization and documentation

Operational Payroll Support

Tracking payroll actions, deadlines, and statutory obligations

Updating payroll systems and maintaining data accuracy in our HR global tool Workday

Supporting continuous improvement of payroll processes and controls

REQUIREMENTS / QUALIFICATIONS

Solid experience and strong expertise in Swiss payroll

Good understanding of Swiss social security, pension, and payroll compliance requirements

Service oriented

High level of accuracy, reliability, and attention to detail

Strong advanced Excel skills

Ability to work in a structured international and process driven environment

Fluent in French and English (mandatory)

German / Italian would be a strong asset, depending on the payroll scope

This profile will ensure strong operational support, effective backup, and a smooth knowledge transfer, while reinforcing payroll resilience in Switzerland.

WHAT WE OFFER

A dynamic, respectful, and international environment

A supportive and positive team

Flexible working hours

Hybrid working (2 days home office per week)

Health insurance contribution

Competitive pension plan

Central location, close to the train station

If this position motivates you and your skill set matches this job description, then we would like to hear from you!

MGI Luxury Group Sàrl

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