Shipping Coordinator.

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail.

Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate.

Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

Key Objective

In this role you will be responsible for export logistics, the execution of shipping services and compliance documentation activities required for all in / out-bound shipping activities for Sotheby’s Switzerland.

Responsibilities include :

Shipping Department

• Responsible for the administrative and operative procedures of Shipping Department for Sotheby’s Geneva;
• Managing internal and external communication;
• Direct communication with clients for various purposes for Shipping, Presale, Postsale and Client Service requirements;
• Data Inputting and reporting on export figures for Switzerland;
• Filing and preparation of paperwork;
• Follow up on items send under Temporary Export / Import regulations;
• Liaise with Finance Department concerning VAT refunds for purchased items;
• Communicate and provide Finance Department details related to VAT reporting;
• Maintain constructive relationships with other shipping departments Worldwide;
• Maintain shipper contacts & conduct quality survey.

SAP and Invoice procurement

• Central Purchasing co-ordinator (CPC) for the Shipping Department and Operations Geneva;
• Type and produce invoices and Shipping Quotes for re-billable charges and services;
• Procure invoices in SAP as required;
• Ensure due diligence in security matters;
• Operations during Auctions in Geneva, Travelling exhibitions and events;
• Provide support for SAP procedures to administrative and shipping departments in EMEA / US;
• Attend training courses as required;
• Ad-hoc project management.

Skills / Competencies required

• Federal Certificate of Vocational Education and Training (CFC) of Commerce, Forwarding Merchant with Federal Diploma of Vocational Education and Training is a plus;
• Spoken and written English and French is a must; any other languages is a plus;
• Proven experience in a position in direct contact with clients, ideally in a shipping company, a luxury company or auction house;
• Strong knowledge of shipping logistics, including packing solutions, means of transportations, international regulations and customs;
• Passion for client service with and operationally minded and an appetite for technology;
• Excellent written and verbal communication skills;
• IT literate, familiar with financial databases and be able to learn and understand new systems quickly;
• Team player who brings enthusiasm and energy to the task at hand;
• Able to prioritize workload and solve problems independently;
• Resilience and ability to deal with challenges whilst taking a proactive and flexible approach to ensure exceptional standards of service are always maintained.

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