Executive Assistant

Executive Assistant

Location: Lausanne Switzerland
Position Type: Permanent Full time
Work Format: Hybrid Mainly home office with some 1 day in the office
Start Date: As soon as possible
Compensation: CHF 91000 CHF 120000 per year
Travel: Occasional in Europe
Schedule: Full-time flexibility required with responsiveness outside standard hours during

Position Overview
We are seeking a highly organised proactive and exceptionally discreet Executive Assistant to support a high-profile artist/public figure. The role requires a professional capable of navigating complex schedules coordinating multiple stakeholders and managing both operational and administrative priorities with precision.
Beyond operational excellence this role demands a thoughtful and genuinely caring individual who understands the importance of protecting the Principals time energy and well-being. The Executive Assistant will play a key role not only in structuring professional commitments but also in ensuring a healthy balance that preserves quality time with family and personal priorities.
Acting as a central point of coordination between the Personal Assistant accounting firm and external partners the Executive Assistant will ensure seamless execution of engagements transactions and logistical matters in a fast-paced environment.

Main Responsibilities

Executive Support & Coordination

• Serve as a strategic liaison between the Personal Assistant accounting firm and business partners.
• Ensure structured communication clear follow-ups and timely delivery of actions.
• Protect and optimise the Principals agenda by anticipating constraints preventing overload and ensuring a healthy balance between professional obligations and personal time including moments dedicated to family.
• Manage confidential correspondence and documentation with discretion.

Agenda & Travel Management

• Organize and oversee the artists professional calendar meetings and commitments.
• Coordinate complex international and domestic travel arrangements: flights accommodation visas transfers logistics.
• Align travel itineraries with professional engagements and production schedules.

Real Estate & Asset Management

• Coordinate real estate-related matters: purchases sales rentals.
• Supervise property documentation and contracts.
• Support financial partners with valuation and optimization of personal assets (in collaboration with legal/accounting teams).

Administrative & Contract Management

• Review structure and maintain agreements contracts and legal documentation.
• Prepare files keep records up to date and support due diligence processes.

Event & Project Assistance

• Provide operational support for media engagements public appearances and special projects.
• Assist in event coordination and logistics planning.

Confidentiality & Personal Support

• Manage sensitive information with absolute discretion.
• Provide occasional private assistance when required.

Profile Requirements
Languages

• Fluent French & English (spoken and written) essential
• Spanish strong asset for international communication

Skills & Experience

• Proven experience as Executive Assistant Chief of Staff Assistant Project Coordinator or similar supporting C-level or high-profile individuals.
• Strong coordination abilities in multidisciplinary environments.
• Expertise in travel management and complex planning.
• Experience in real estate transactions administrative follow-up and external advisor coordination.
• Strong understanding of confidentiality/NDAs and professional integrity.
• Ability to work under pressure with resilience and composure.
• Excellent communication skills structured mindset and problem-solving orientation.
• High adaptability ability to anticipate needs and manage priorities.
• Lausanne-based available for a hybrid working model.
• Valid driving license required.

Technical Competencies

• Fully comfortable in Apple environment (Mac iPhone iPad).
• Mastery of Google Workspace (Drive Docs Calendar Sheets).
• Proficiency with project management and productivity tools.
• Comfortable with AI tools such as GPT for business use.
• Tech-savvy quickly adapts to new tools.

Personality & Professional Attributes

• Discreet trustworthy and loyal
• Highly reliable with a strong sense of responsibility
• Emotionally intelligent and service-oriented
• Natural sense of priorities and efficiency
• Solutions-driven and pragmatic
• Flexible schedule (occasional irregular hours)

Conditions
Start date: as soon as possible
Remote position
Stable family-oriented and confidential environment.
Salary: CHFgross per year

Required Experience:

IC

Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Experience: years
Vacancy: 1