Executive Assistant to the Chief Legal Officer and Board

Job Description

Manage the Group Chief Legal Officer's complex and ever-changing calendar, scheduling meetings, appointments, and conference calls while efficiently resolving scheduling conflicts.

Act as a gatekeeper, screening and prioritizing incoming emails, calls, and correspondence on behalf of the Chief Legal Officer.

Prepare and edit various documents, reports, presentations, and financial data to support the Chief Legal Officer's decision-making process.

Prepare, assist, attend meetings with the Chief Legal Officer, take accurate meeting minutes, and follow up on action items with stakeholders to ensure timely completion.

Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries, optimizing travel efficiency.

Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.

Assist in financial-related tasks, such as expense reporting, budget tracking, and financial record keeping.

Conduct research and gather data to support the Chief Legal Officer in making strategic business decisions.

Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination.

Assist the CEO and board in the absence of the CEO’s assistant.

Qualifications

Proven experience as an Executive Assistant or similar role supporting C-level executives.

Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.

Strong attention to detail and a track record of producing accurate work under tight deadlines.

Excellent communication skills, both written and verbal, with the ability to interact confidently with internal and external stakeholders.

High level of integrity and professionalism, handling confidential information with discretion.

Strong problem-solving abilities and resourcefulness in handling challenges.

A proactive and self-motivated individual who can work independently as well as part of a team.

Commercial school, bachelor’s degree in business administration, Legal, or a related field is preferred.

Fluent English and German are an asset.

Excellent writing skills in English.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook and Sharepoint) and experience with financial software is a plus.