Temporary HR Assistant

This job is with United Nations, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Org. Setting and Reporting

This is a vacancy in the General Service category for which local recruitment procedures shall apply, in accordance with the Staff Regulations of the International Bureau of the Universal Postal Union. Candidates shall be solely responsible for any travel or other expenses incurred in order to participate in the recruitment process or, upon selection, take up the appointment. Staff members subject to local recruitment shall not be eligible for the allowances and benefits exclusively applicable to international recruitment. With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.

Responsibilities

Under the supervision of the HR Planning and Development Manager, the incumbent will provide HR and administrative support and assistance to the Human Resources Directorate, in particular the Planning and Development Programme towards activities relating to the selection / launch of DRH’s ERP / HR Management System, training, post classification, post creation / management and other HR related tasks. 1 HR Project of ERP of HR Management System :  Assist in the development and implementation of the Enterprise Resource Planning (ERP) project relating to HR Management System for DRH. This includes information gathering, benchmarking and collecting documentation.  Support administrative review and verification of market’s offers received and evaluation of vendors’ criteria, following closure of the ERP procurement.  Assist in training information of other UN Sister Agencies.  Involve in data migration to ensure completeness of data transfer 2 Policy research and benchmarking  Perform research, as requested, on HR policies and best practices of other United Nations sister agencies.  Gather information and compare best practices for improving UPU administrative procedures and policies 3 Post Classification Support  Assist in discussion and implementation of post management, organizational charts and e-records keeping and updating.  Support administrative preparation of requests for submission to the reclassification committee process and desk audit, as required. 4 Training Support  Assist in information gathering and progress monitoring of staff’s training, budget and documentation.  Support in organizing training activities and keep up to date the table of training expenditure.  Contribute to the modernization of training activities and training materials. 5 Other general HR Administrative Support  Act as back up for maintaining up to date HR e-records and case law / exceptions repository for future reference.  Provide support for other HR-related tasks such as organizing meetings, drafting work certificates, requesting translations and editing as needed.  Assist in any other HR-related matters as required.

Competencies

Professionalism : Takes responsibility for own actions and decisions, and for the consequences of these. Produces and delivers high-quality results. Drives change and improvement, continually searching for new ways to position the organization for success. Ensures that knowledge and learning are shared across the organization and encourages staff to learn from each other. Ethics : Ensures that personal views and convictions do not compromise ethical principles. Understands and behaves in accordance with the UPU's professional, ethical and legal framework. Does not abuse power or authority vested by functions. Respects commitments and promises made to internal and external partners. Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action. Maintains confidentiality and treats sensitive information with discretion. Teamwork : Works collaboratively with team members to achieve results. Shows respect to other members of the team, regardless of gender or of cultural, educational or religious background. Seeks help when needed in order to achieve set goals. Shares information on issues that may affect the team and respects confidentiality. Accepts joint responsibility for the team's successes and shortcomings. Focus on results : Seeks to achieve expected outputs within the agreed timeframe. Ensures competent delivery with minimal supervision, even under pressure and with constantly changing priorities. Keeps supervisors informed of challenges encountered and solutions found. Job related competences : - Ability to work independently or in a team and maintain good relations with staff at all levels - Ability to pay attention to details and manage priorities and respect deadlines - Discreet and respect ethics and confidentiality

Education

Secondary education of the business school type (CFC or secretarial studies or equivalent); any diploma or continuing education in the related field of HR administration is an asset.

Job - Specific Qualification

Professional HR training relating to an international organization’s rules, regulations and / or organizational chart is desirable. Familiarity with HR management System. Some HRMS of the United Nations (e.g., Inspira, Navision or similar ERP systems) is desirable. Sound knowledge of office tools (Word, Excel, Outlook, PowerPoint) is required

Work Experience

Three years’ initial experience as Assistance, preferably in human resources administration and / or in an international environment is required. Any experience in an international organization of the UN system is desirable.

Languages

Knowledge of English or French.

Assessment

Applicants will be contacted directly if selected for written test. Additional testing / interviewing may be used as a form of screening.

Special Notice

Duration : 6 months Scheduled date for taking up appointment : As soon as possible. Monthly salary : 5,739.60 CHF French is the official language of the UPU. English and French are the working languages of the UPU International Bureau. Candidates might be considered for other similar posts (for a period not exceeding one year). The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and / or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence. Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST / AI / 2023 / 3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11 : 59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.