RIVER - Corporate Nautical Training Administrator

PURPOSE OF THE POSITION

The Nautical Training Administrator manages the full operational and administrative cycle of Nautical training, from planning and preparation to on-site coordination, participation tracking, and training outcome reporting.

ROLE DESCRIPTION

The Nautical Training Administrator reports to the Nautical Education Manager and supports all Nautical training activities across the Viking River fleet. Coordinates logistics, materials, and records for training sessions at external campuses, winter harbors, and onboard Viking Longships. Maintains the Learning Management System (LMS) and ensures training documentation is compliant and up to date. Works closely with internal and external partners. Travels regularly up to 90% of time across Europe, mainly to Austria, Germany, the Netherlands, and Hungary.

KEY RESPONSIBILITIES

Training Preparation

Plan and coordinate logistical arrangements for Nautical training sessions, including travel, accommodation, trainers, and training locations.

Manage and allocate training rooms, materials, and equipment. Keep training and office spaces tidy.

Order, print, and distribute training manuals, uniforms, and supplies.

Coordinate internal and external trainers, vendors, and training partners.

Communicate with onboard teams to confirm training participants and schedules.

Support additional training-related projects, such as filming, webinars, and digital learning initiatives.

Contribute to a professional, welcoming environment.

Training Administration

Manage and update the Learning Management System (LMS) and related platforms.

Accurately track attendance, participation, and completion data.

Prepare reports on training participation and outcomes.

Communication & Support

Maintain daily communication with trainers, participants, and departments.

Serve as liaison, ensuring clear coordination between all stakeholders.

Provide administrative support to the Nautical Education Manager and Instructors.

Assist with meetings, events, recruitment, and assessments for entry-level programs.

Perform ad-hoc tasks as assigned.

KEY REQUIREMENTS

Experience in training coordination, administration, or event logistics.

Fluent in English; additional languages such as German, Dutch, or French are an asset.

Strong organizational and multitasking skills with accuracy in managing digital tools and records.

Reliable, proactive, and able to work independently and within a team.

Proficient in Microsoft 365.

Experience with Learning Management Systems (LMS) is an advantage.

EDUCATION

Bachelor’s degree or equivalent education in administration, learning and development, or a related field is an asset.

COMMUNITY & CULTURE

A fast-growing and dynamic environment with a strong focus on learning, collaboration, and professional standards.