Executive Assistant

Key Responsibilities

Executive & Calendar Management

Coordinating, scheduling, and managing complex calendars for the executive and his team

Organising meetings in person and via video conferencing (Zoom / MS Teams)

Providing calendar support to other team members when required

Personal & Family Support

Booking medical appointments, restaurants, transportation

Acting as the main point of contact for family members for various requests

Liaising with external parties on behalf of the family

Travel & International Logistics

End-to-end organisation of professional and private travel, including :

flight bookings

visa applications

accommodation and ground transfers

meeting coordination

preparation of detailed itineraries when required

Administrative & Financial Follow-up

Submission and follow-up of expenses

Maintaining records of invoices, payments, and refunds (including medical insurance claims)

Liaising with staff on payroll-related matters

Property Management

Overseeing the maintenance and upkeep of properties

Coordinating contractors and service providers

Managing renovations, repairs, and follow-up works

Profile Required

Proven experience as an Executive Assistant / Personal Assistant in a demanding environment (senior executives, family offices, UHNW, private households)

Outstanding priority management and organisational skills

Strong ability to anticipate needs before they are expressed

Exceptional attention to detail and follow-through

Ability to meet strict deadlines with full autonomy

High level of adaptability to constantly changing schedules

Strong stress resistance and problem-solving mindset

Absolute discretion and confidentiality

Flexibility and availability within a structured framework

Fluent English is mandatory (French required)

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