Talent Acquisition & People Operations

Your mission

Your Position

We are looking for a Talent Acquisition & People Operations who will support both HR Operations and Talent Acquisition during a high-growth period at KITRO. This is a hands-on, execution-focused generalist role covering systems, documentation, payroll & timesheet coordination, onboarding/offboarding, people cycles, and recruitment, strategy and execution.
You will be the backbone of the People function, working closely with the Head of HR to ensure our people systems run smoothly, employees have a consistent, high-quality experience, and hiring needs are supported with structure and clarity.
This role is ideal for someone with TA experience who is looking to deepen their generalist HR capabilities and gain experience across the full employee lifecycle.

Your profile

Personio Ownership

• Act as KITRO’s Personio owner, ensuring accurate and compliant employee data
• Manage workflows, templates, automation, permissions, and data structure
• Maintain contracts, benefits, insurance updates, and all HR documentation
• Keep clean, audit-ready digital files across all employment records
• Constinuously improve Personio and consider add on functions, inc performance reviews.

Payroll & Timesheet Coordination

• Oversee time tracking and timesheet accuracy, including follow-ups with employees and managers
• Prepare monthly timesheet reporting
• Support the Head of HR with payroll reporting and compliance checks, inc. ensuring accuracy of salary changes, allowances, benefits, AVS/LPP/family allowance data
• Prepare monthly payroll updates in for Switzerland, Debelux, and the EOR (Head of HR to review), place payslips on Personio

People Cycles & Organisation Rhythm

• Plan and coordinate quarterly team meetings
• Rune quarterly engagement surveys, with a completion rate of over 80%
• Track action items, support follow-up with leaders, and maintain documentation
• Contribute to improvements in people processes, templates, and policy deployment

Talent Acquisition

• Run and support recruitment for assigned roles, including sourcing, screening, scheduling, and coordination
• Maintain structured hiring pipelines and ensure clear progression of candidates
• Conduct screening calls and assess candidates for skills and values alignment
• Prepare shortlists and support hiring managers throughout the process
• Manage hiring dashboards and provide weekly reporting and relevant updates
• Improve the recruitment processes where weak points arise (e.g. sourcing)

Onboarding & Offboarding

• Own 100% completion of onboarding (includes probation) and offboarding processes
• Coordinate systems access, documentation, equipment, and induction activities
• Track probation milestones and gather feedback at key points
• Continuously improve onboarding and off-boarding journeys and materials to ensure a consistent and positive experience

Skills

• Must-haves
  • 3+ years of experience across HR operations and/or talent acquisition
  • Strong organisational and systems-thinking skills
  • Ability to manage multiple processes and stakeholders with clarity
  • Clear, concise written and verbal communication
  • Experience running or supporting end-to-end recruitment
  • High ownership, speed, and attention to detail
  • Alignment with KITRO’s mission, values, and ways of working

• Nice to Have Skills

  • Experience in startups or scale-ups
  • Exposure to Swiss/EU labour market processes
  • Familiarity with Personio or similar HRIS
  • Experience coordinating payroll or benefits
  • Interest in sustainability, hospitality, or food-tech sectors

Why KITRO?

What we offer

• A remote-first setup - plus support to create a great home office environment
• A hands-on, impact-driven role where your work directly shapes the future of the company
• A startup culture that’s serious about results but we don't forget celebrate progress, laugh often, and learn fast
• Quarterly team meetups at our Zurich HQ to reconnect, align, and enjoy real face time
• A collaborative, purpose-driven team that values trust, transparency, and learning from mistakes (as long as we don’t repeat them)