Personal Assistant for Advisory Deals

Description

As an Personal Assistant you are the point of contact for internal and external stakeholders. You’ll focus on using business software applications to prepare reports, receiving, and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Your tasks :

You support our Partners in all administrative and organizational matters

You are responsible for complex calendar management, general inbox organization including drafting, reviewing and editing emails on behalf of the executive

You create PowerPoint presentations independently and coordinate business trips

You proactively prepare internal and external meetings, write meeting minutes and do follow ups

You will plan and organize conferences and events with up to 700 participants and keep track of the budget

Prioritize and manage multiple tasks and requests with attention to detail and efficiency

You will continuously develop your technical know-how and your soft skills through on- and off-the-job training

Requirements

You have a commercial diploma or a completed Matura and minimum 5 years of experience as an Executive Assistant in a dynamic environment.

You are fluent in German and English (written and oral)

You have excellent skills in MS Office (Outlook, Word, Excel, PowerPoint) as well as good communication skills.

You have excellent organizational skills, and you are service- and solution-oriented.

You enjoy working independently, team-oriented and proactive.

Thanks to your ability to prioritise tasks, your flexibility and your experience in a similar function, the daily hectic pace does not throw you off balance.

Discretion and confidentiality are part of your principles.

You use professional communication, in a structured way, when influencing and connecting with others.

Education

Degrees / Field of Study required : Degrees / Field of Study preferred :

Certifications

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date