Finance & Administration Manager

Finance & Administration Manager (80%–100%)Yverdon-les-Bains, Switzerland

Start date: March 1st or by mutual agreement

Bacula Systems – enterprise backup & restore software (Swiss HQ + U.S. subsidiary)

We build the most powerful, secure, and scalable backup solution on the market. Headquartered in Y-Parc, Yverdon-les-Bains, we operate two legal entities—Bacula Systems SA (Switzerland) and Bacula Systems Corp (USA). We are looking for a finance leader that ensures adherence to accounting standards, regulatory requirements, and internal policies across its global activities and legal entities. This finance leader is motivated by the opportunity to grow alongside a scaling organisation, combining strategic insight with hands-on leadership. The role offers the chance to provide thoughtful financial and operational input to management while continuously developing, optimising, and future-proofing the company’s financial operations as Bacula moves into its next phase of growth.

• End-to-end bookkeeping for both entities (AR/AP, invoicing, bank reconciliations, revenue recognition, multi-currency P&L & balance sheet, cash forecasting).
• Monthly close schedule, variance analysis, KPI packs for the COO and the Office of the CEOs.
• Coordination with external auditors for Swiss statutory statements and U.S. CPA-prepared filings.

• Swiss VAT, corporate tax, and payroll tax compliance.
• Oversight of U.S. federal/state tax filings via external partners.
• Maintenance of internal controls and adherence to the Swiss Code of Obligations.

• Cash flow forecasting in CHF & USD, FX risk monitoring, banking relationships.
• Treasury reporting and liquidity management for the group.

• Full Swiss payroll processing.
• Liaison with U.S. payroll provider for the subsidiary.
• Maintenance of employee records, benefits administration, and statutory reporting.

• Central repository for customer, supplier, and employment contracts.
• Renewal tracking, signature workflows, and compliance checks.

• Direct supervision of the current finance and administration team; hiring, onboarding, and performance management.
• Foster a culture of ownership, transparency, and continuous improvement.

• Daily work in Odoo.
• Identify and implement workflow automations, reporting dashboards, and integrations to reduce manual effort

• Act as a trusted business partner to the COO and the Office of the CEOs, flagging risks, proposing cost-optimisation, and supporting strategic decisions (e.g., M&A readiness).
• Fulfil a duty of due diligence toward the Boards of Directors of both legal entities and the Office of the CEOs, ensuring complete, accurate, and timely financial reporting and disclosures required for proper governance, oversight, and decision-making.

• Experience: 5-10 years in accounting/finance, with at least 2 years in a supervisory role. Direct, hands-on experience with Odoo ERP/accounting is mandatory.
• Qualifications: Swiss finance credential (Federal Diploma, or equivalent) and solid knowledge of the Swiss Code of Obligations.
• Technical skills: Advanced Excel/financial modelling, multi-currency reporting (CHF / USD), and comfortable working with external U.S. CPA/payroll providers.
• Payroll expertise: Proven track record of handling Swiss payroll end-to-end, including social contributions and pension schemes.
• Languages: Fluent in English and French (written & spoken).
• Leadership style: A pragmatic, can-do attitude; you set standards by doing the work yourself and empower others to follow.
• Mobility: Eligible to work in Switzerland (citizenship or permit) and willing to travel a few times a year.

• Experience improving Odoo workflows, custom reports, or automation scripts.
• Direct involvement in cross-border M&A.
• Familiarity with the fina j4id10051382a j4it0310a j4iy26a