Project Coordinator Trade Fairs (80-100%)

Switzerland Global Enterprise (S-GE) is the official Swiss organization for export and investment promotion. With a unique global network, S-GE supports more than 5,500 Swiss companies every year in their international business and helps innovative foreign companies on their way to settling in Switzerland. In this respect, S-GE has acted on behalf of the Swiss Confederation and cantons since 1927 to ensure strength in the country's foreign trade and prosperity in Switzerland. As a private consulting and platform organization working on behalf of the Confederation and the cantons with around 200 employees and more than 3,000 partners worldwide, S-GE supports its customers with their international business development in more than 130 countries each year. S-GE has its own teams (Swiss Business Hubs, SBHs) in approximately 45 countries. The Swiss Business Hubs are integrated into the diplomatic missions of the Federal Department of Foreign Affairs (FDFA).

For our Zurich office, we are seeking a resource to start immediately or on a mutually agreed date:

Project Coordinator Trade Fairs (80-100%)

• Supporting the Trade Fairs team in the coordination and administration of the Trade Fair Programme for start-ups, including preparation of offers, reports, participant administration, invoicing, and CRM data entry; acting as point of contact for participating start-up companies to ensure timely reporting and quality standards
• Supporting the Trade Fairs team in the preparation and organisation of SWISS Pavilions at international trade fairs, contributing across planning, logistics, on-site coordination, and exhibitor meetings (online and in person), including supplier coordination and transport logistics
• Maintaining and updating S-GE website content related to the S-GE Trade Fair Services and SWISS Pavilion communications, ensuring accuracy and timeliness
• Taking on general team support tasks, including managing the shared mailbox, ordering materials, and contributing to internal projects within the Trade Fairs team

• Completed commercial apprenticeship or equivalent qualification; further training in business administration or marketing is an advantage
• Minimum 3 years of professional experience in project support, event coordination, trade fairs, or a comparable function, preferably in a service-oriented or internationally oriented environment, with hands-on experience working in project teams
• Proficient with CRM systems ( Microsoft Dynamics), web content management tools, and standard MS Office applications; comfortable managing digital data and customer records with accuracy
• Strong organisational skills with a structured, detail-oriented, and proactive approach; reliable under pressure, with the ability to manage multiple tasks and deadlines simultaneously
• Excellent communication and interpersonal skills, service-oriented mindset and the ability to liaise professionally with internal teams and external stakeholders at an international level
• Fluency in German and English (written and spoken); additional languages are an advantage
• A collaborative team player with a hands-on attitude, genuine interest in international business and trade promotion, and a strong sense of personal responsibility