Reception & Office Coordinator

Are you highly organized, proactive and comfortable working with stakeholders at all levels?

Join Novo Nordisk’s Zurich office as our Reception & Office Coordinator and help keep our international hub running smoothly. This role combines reception duties facilities management, supplier negotiations, safety coordination in a dynamic, multinational environment.

The Position

Reporting to the Zurich office leadership, you will ensure day-to-day office operations are efficient, safe and welcoming. Key responsibilities include:

• Reception & front-desk support: staff the reception area, answer phones and emails, greet visitors and provide general administrative support.
• Facilities & supplier management: handle office invoices, place and track orders, and manage relationships with facility vendors.
• Maintain office maintenance tasks, structure and document processes, proactively track deadlines and drive follow-up actions.
• Meeting support: coordinate meeting rooms, refreshments and catering for internal and external meetings, liaising with executive assistants and external catering partners.

Qualifications

• Experience in multinational organisations and working with multicultural teams.
• Fluency in English and German (spoken and written).
• Confident interacting with senior stakeholders.
• Service-minded, flexible, and accountable with a positive attitude.
• Proactive, self-organised and able to prioritise and deliver high-quality work independently.
• Comfortable with multiple IT systems and quick to learn new tools; proficient in Microsoft Office.

About the department

As a key driver of Novo Nordisk’s future growth, International Operations (IO) is the largest operational unit in Novo Nordisk and covers more than 190 countries and 95% of the world’s population. Around 430 million people are living with diabetes in these countries and an estimated 570 million live with obesity. We serve 25 million people each day living with chronic diseases. Novo Nordisk International Operations, Strategic Operations, is head quartered in Zürich, Switzerland

Working at Novo Nordisk

At Novo Nordisk, we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. From research and development, through to manufacturing, marketing and sales – we’re all working to move the needle on patient care.

Contact

If you believe you are qualified, and are willing to take the challenge, please send your motivation letter, CV and relevant documentation directly via our online application tool.

Deadline

Please submit your application via our online application tool by 22. March 2026.

Please note that we are reviewing applications on ongoing basis, therefore the position will be filled as soon as the successful candidate has been found. Internal candidates are kindly requested to inform their line manager before applying.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures.

We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.