Office Manager, Lausanne, Switzerland

This job is with Isomorphic Labs, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Office Manager, Lausanne, 5 days a week (Part-Time / Condensed Hours)

Isomorphic Labs is a new Alphabet company that is reimagining drug discovery through a computational- and AI-first approach.

We are on a mission to accelerate the speed, increase the efficacy and lower the cost of drug discovery. You'll be working at the cutting edge of the new era of 'digital biology' to deliver a transformative social impact for the benefit of millions of people.

Come and be part of a multi-disciplinary team driving groundbreaking innovation and play a meaningful role in contributing towards us achieving our ambitious goals, while being a part of an inspiring, collaborative and entrepreneurial culture.

Your impact

Getting things done and making things work smoothly are needed for a fast-paced pioneering venture and the Office Manager, Lausanne plays a critical role in achieving this.

This is a high impact role and you’ll need to use your natural tenacity and initiative in order to be successful. You will be responsible for all aspects of the workplace experience in Lausanne, with guidance from your manager, and wider Workplace Operations team in London. Your duties will vary from things like overseeing maintenance & repairs, working closely with our key suppliers & vendors to setting up desks, managing meeting rooms and providing effective general support to our Swiss Team.

You’ll be responsible for the smooth running of all office related activity, partnering with the parent company's workplace services teams when necessary, so it is essential you are organised, self-motivated and able to prioritise work proactively. You’ll build strong relationships across the organisation through your positive and flexible approach.

What you will do

• Responsibility for the day-to-day management, coordination and smooth running of the Swiss Office.
• Act as the primary point of contact for Swiss team members, vendors and on-site service providers helping to resolve queries in a timely manner.
• Oversee maintenance programmes and repairs to ensure the office is consistently maintained to a high standard.
• Work collaboratively with your Manager & the Workplace Ops team to ensure consistency with Global Workplace policies and local regulations.
• Optimise the workplace including layout improvements, setting up new desks, managing meeting rooms and improving the office environment.
• Onboard new employees to the workplace in this location so that they understand all general processes, security and health & safety requirements.
• Provide effective support to employees visiting from other locations whilst they are in Switzerland.
• Contribute to ad hoc projects as required.
• Co-ordinate in-office events, team activities and wellness initiatives to enhance our overall employee experience.

Skills and qualifications

Essential :

Culture and values

What does it take to be successful at IsoLabs? It's not about finding people who think and act in the same way, but we do have some shared values :

Thoughtful

Thoughtful at Iso is about curiosity, creativity and care. It is about good people doing good, rigorous and future-making science every single day.

Brave

Brave at Iso is about fearlessness, but it’s also about initiative and integrity. The scale of the challenge demands nothing less.

Determined

Determined at Iso is the way we pursue our goal. It’s a confidence in our hypothesis, as well as the urgency and agility needed to deliver on it. Because disease won’t wait, so neither should we.

Together

Together at Iso is about connection, collaboration across fields and catalytic relationships. It’s knowing that transformation is a group project, and remembering that what we’re doing will have a real impact on real people everywhere.

Creating an inclusive company

We realise that to be successful we need our teams to reflect and represent the populations we are striving to serve. We’re working to build a supportive and inclusive environment where collaboration is encouraged and learning is shared. We value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact.

We are committed to equal employment opportunities regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy or related condition (including breastfeeding) or any other basis protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.

Hybrid working

It’s hugely important for us to be able to share knowledge and establish relationships with each other, and we find it easier to do this if we spend time together in person. This is why we’ve decided to follow a hybrid model, and for full time positions we would  require you to be able to come into the office 3 days a week (currently Tue, Wed, and one other day depending on which team you’re in). For part time positions this may vary.  As an equal opportunities employer we are committed to building an equal and inclusive team. If you have additional needs that would prevent you from following this hybrid approach, we’d be happy to talk through these if you’re selected for an initial screening call.

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