Personnal Assistant - Family Office

Primarily to provide executive assistance to the Principal / COO of a single family office.

Duties are broad and with varying degrees of complexity. There will be regular contact / communication with the office team and other executive assistants.

Information is of a confidential nature requiring discretion. Flexibility is very important.

Background / context :

It is a small privately run office which administers investments across a variety of asset classes (Private Equity, Debt, Equity, FX, Hedge Funds and Real Estate) with exposure in numerous countries globally.

The office in Milan is currently being set-up and will provide global support to the family but also local support to an Italian Real Estate company.

Key Responsibilities :

• Organising meetings; receiving guests and making necessary arrangements
• Payment and recording of office invoices
• Photocopying, printing and faxing material
• Handling all correspondence (telephone / email / post)
• Making travel arrangements and preparing detailed travel itineraries (often complex)
• Preparation of travel expenses and reconciliation of credit card statements
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Handling confidential company information
• Assist and cover for other staff when required
• Monitor and ensure implementation of company policy

Assist in the management of household staff at a number of properties (Italy / Swiss based)

Development Value :

Training, support and guidance will be provided on an on-going basis

Knowledge / Experience :

Ability to work under pressure

Qualifications :

French / German beneficial (not essential)

Skills / Competencies :