Office Manager and Executive Assistant
Office Manager and Executive Assistant
Overview
We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne.
The role will provide executive-level support to the Co-Founder and President as well as providing office and administrative support by overseeing all office and key admin functions across the office.
Main responsibilities
- Extensive diary management, Scheduling meetings, arranging logistics and arranging global business travel for the Co-Founder and President
- Managing expenses
- Supporting the creation of documents and materials in Word, PowerPoint and Excel
- Preparing and maintaining reports and general correspondence
- Arranging conferences and other major meetings across different time zones as well as supporting office based events
- Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
- Managing office supplies inventory, vendors and service providers
- Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
- Ad hoc general administrative assistance
Your skills :
- 5+ years of experience as an Office Manager, Executive Assistant or in a comparable function with office management
- Excellent attention to detail
- Strong communication skills, both written and verbal
- Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business
- Professional and discrete
- Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills
- Fluent in English and French
- University degree or relevant role and industry experience
For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
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