Executive Assistant

Band

Level 2

Job Description Summary

#LI-Hybrid

Location : Basel Switzerland

Relocation Support : This role is based in Basel Switzerland. Novartis is unable to offer relocation support : please only apply if accessible.

Step into a role where your organizational excellence and proactive mindset will directly support strategic leadership across international teams. As Executive Assistant to the Head of International Medical Affairs Head CoE youll be at the heart of global initiatives ensuring seamless operations and enabling high-impact decision-making. This is more than an administrative positionits a chance to shape how Novartis delivers innovation and collaboration across borders.

Job Description

Key Responsibilities

Provide executive-level administrative support to the Head of International Medical Affairs CoE and team

Coordinate complex scheduling across global time zones for meetings and trainings

Organize logistics for international business travel and submit expense reports

Manage on-site off-site and virtual meetings with precision and discretion

Lead administrative projects with defined scope timelines and deliverables

Streamline and optimize administrative processes for improved team efficiency

Act as liaison for departmental guidelines and services across internal teams

Maintain confidentiality while handling sensitive information and communications

Support cross-functional collaboration and contribute to special initiatives

Model Novartis values through proactive ownership and operational excellence

Essential Requirements

Proven ability to manage multiple priorities with efficiency and professionalism

Strong organizational skills and attention to detail in a fast-paced environment

Excellent verbal and written communication skills across diverse audiences

Demonstrated discretion in handling confidential and sensitive information

Bachelors degree or equivalent professional experience

Advanced proficiency in MS Word Excel and PowerPoint

Ability to work independently with minimal supervision

High tolerance for deadlines and conflicting priorities

Desirable Requirements

Experience supporting senior leadership in a global matrixed organization

Proven ability to manage cross-cultural interactions and foster inclusive collaboration

Benefits :

Read our handbook to learn about all the ways well help you thrive personally and professionally : Novartis Life Handbook

Commitment to Diversity & Inclusion :

Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation

Novartis is committed to working with and providing reasonable accommodation to all individuals. If be-cause of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in order to receive more detailed information about the essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1