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Trainee Event Coordinator

Trainee Event Coordinator

SpotMeLausanne, Vaud, CH
Vor 30+ Tagen
Stellenbeschreibung

Curious about the future of event marketing?

SpotMe is the enterprise event platform to create engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Workday use SpotMe to run hybrid, virtual, and in-person events with a branded and compliant event app, offer a personalized experience to their audiences and get deep data insights that flow into their CRM.

Behind the magic stands a curious, diligent, and humble team with over 30 nationalities. A team that feels great pride in the work they do, a team that cares for each other, and a team that is always ready for the next challenge.

Traineeship period :

  • Monday, February 26, 2024 - Friday, August 23, 2024

Mission :

  • Support pre-event and onsite operations, as well as lead minor projects, learning everything you need to know about project management and team leadership.

    • Have a unique and down-to-earth event industry experience while being exposed to a vast number of conferences, all kinds of event stakeholders, top-notch technologies, and trends.

    Responsibilities :

    Project Coordination (pre-event operations) :

  • Implement content in the app using our CMS, based on clients' and project leads requirements.
  • Participate / Lead project kick-off and reviews with project lead and clients.
  • Handle direct communications with clients (email, phone).
  • Fully manage and deliver small-scale projects.
  • Maintain project status and resources.

    • Onsite support :

  • Travel to event destinations mainly in Europe, occasionally in APAC and NA.
  • Provide assistance to participants.
  • Set up and deliver live interactivity.
  • Onsite logistics including hardware set up and coordination for attendee check-in and / or badge printing.
  • Facilitate engagement activities.
  • Communicate and coordinate key stakeholders (clients, speakers, hostesses, AV crew, venue crew).

    • Workplace and travel :

  • Hybrid position with onboarding in the company office (1 - 2 weeks).
  • The position requires an average of 3 events per month, representing ~15 days abroad.

    • Requirements & Skills :

  • Fluency in English, both written and spoken.
  • Fluency in French, German or Spanish is an advantage.
  • Client empathy with a strong business sensibility.
  • Detail-oriented, high-standards achiever attitude, without excuses.
  • Can-do mindset, curious and self-learner.
  • At ease with computers, technology, and standard software (Powerpoint, Excel, Word).
  • Previous experience in an AV company or event industry is a plus.
  • 10 days of paid leave to be used from mid-July 2024 - end of the internship.

    • Remuneration of 2,200 CHF pcm for Swiss based employees.

    We are in hypergrowth mode and with demand exploding, we are rapidly scaling and expanding our teams. If working with us in shaping the future is the opportunity you are looking for, we want to talk to you. Our Work From Anywhere approach enables maximum flexibility for all our talents.

    SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.