Office Assistant (80-100%)

The Botnar Institute of Immune Engineering (BIIE) is a new interdisciplinary research

institute dedicated to innovation in immune engineering. Founded in 2024 through a generous endowment from Fondation Botnar, the BIIE supports scientists in taking on

some of the world's most challenging problems in immunology and global health. The

institute unites experts across immunology, biomedicine, bioengineering, and related fields, creating a unique multidisciplinary environment with a mission to make a lasting impact and to train future leaders in immune engineering.

Tasks

We are seeking a dynamic and service-oriented Office Assistant to provide

comprehensive administrative support and serve as the welcoming face of BIIE. In this

role, you will be the first point of contact for visitors and inquiries while ensuring smooth daily operations across our institute. You will manage everything from front office duties to facility coordination, supporting both our scientific staff and administrative leadership with professional excellence. Working closely with our Director of Admin Operations, Director of Research Operations, and Executive Assistant, you will help maintain an efficient, welcoming, and well-organized environment that enables our researchers to focus on groundbreaking discoveries in immune engineering. This is an exciting opportunity to be at the heart of a world-class research institute, contributing directly to its success through exceptional administrative support and hospitality.

Front Office & Communication

Greet visitors and manage general inquiries, representing our institute in a

professional manner

• Monitor and route general inquiries (main phone line, info email)
• Taking care of the post (in-out letters and invoices) scan and upload to the drive

Administrative Support & Operations

HR & Employee Support

Event & Meeting Support

Facility Coordination

Requirements

Essential Requirements

Fluent in German and English - Non-negotiable for international research

environment

Highly Preferred

Proven experience in office management / administrative role, preferably in

research / academic environment

Familiarity with Swiss administrative processes

Strong organizational, multitasking, and problem-solving abilities

Joining BIIE as an Office Assistant offers a unique opportunity to have a meaningful

impact on a growing institute at the forefront of biomedical innovation. You will be a vital support to groundbreaking research in immune engineering, directly enabling

scientists to focus on discoveries that could transform healthcare and save lives.

If you are an experienced administrative professional with a passion for supporting

science and innovation, we encourage you to apply and join us in creating a welcoming, efficient environment at BIIE. Together, we will empower researchers to push the boundaries of immune engineering and make a real difference in the world.

The Botnar Institute of Immune Engineering is a newly founded non-profit research organization aiming to become a world leading research institute for the advanced study of immunological systems with a mission to develop translational solutions for the diagnosis, treatment and prevention of disease.

The scientific foundation of the BIIE is based on the intersection of three interdisciplinary subdomains : (i) systems immunology, (ii) synthetic immunology and (iii) computational immunology. The BIIE will serve as a hub for multidisciplinary science, by uniting people with diverse expertise in immunology, biomedicine, bioengineering, systems and synthetic biology, computational biology, artificial intelligence and machine learning. As part of the mission of BIIE to make a lasting impact, it will dedicate significant efforts in training early-stage researchers in this unique multidisciplinary environment, thus enabling them to become future leaders in Immune Engineering.