Receptionist / Account Administrator (m / f / d)

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Receptionist / Accounts Administrator (m / f / d)

You are acting as the first point of contact for all staff, contractors and visitors attending site, projecting a professional and welcoming image of the client and providing a wide range of support services to departments at post.

Key Responsibilities

Manage sign-in process for vendors and visitors with professionalism and hospitality.

Vendor Management

Ensure prompt and appropriate follow up action is taken where necessary with regards to messages or enquiries noted.

Efficiently manage all meeting room calendars and incoming booking requests.

Ensure that rooms are prepared and cleared before and after all meetings.

Ensures security and confidentiality measures are always adhered to.

Manage the reception / utilities invoices email inbox, responding to emails accurately and efficiently.

Provide administration support to the FM team at Posts, including booking of SRP appointments, ordering stationery and other such administration functions that arise.

Process and verify incoming invoices against work orders and receiving documents

Reporting and Documentation

Your Skills & Experience

Previous experience within a customer service environment providing reception services to the highest standard.

Excellent verbal and written communication skills.

Excellent spoken English and local language.

Professionalism and competency when interacting with clients, visitors andanswering incoming calls.

Ability to handle complex instructions.

Excellent computer skills and the ability to learn new systems and platforms.

Solid understanding of accounting principles and practices

Knowledge of accounts payable processes and best practices

Familiarity with payment terms, taxes, and compliance requirements

Experience with three-way matching (purchase order, receipt, invoice)

Experience managing utility payment processes and tracking

Understanding of utility billing cycles and common billing structures

Ability to analyze invoices for errors or irregularities

Experience building and maintaining vendor relationships

Knowledge of vendor master file management

Familiarity with payment prioritization strategies

Strong analytical skills to identify discrepancies and resolve payment issues

Ability to reconcile accounts and resolve inconsistencies

Critical thinking skills to identify process improvements

Problem-solving abilities related to payment disputes

Ability to explain payment policies to internal and external stakeholders

Strong customer service orientation

Ability to work collaboratively with cross-functional teams

High level of organization and time management

Ability to work under pressure and meet deadlines

Detail-oriented with exceptional accuracy

Discretion when handling confidential financial information

Adaptability to changing priorities and workflows

Self-motivated with ability to work independently

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact : Stefanie Korte

Location : On-site –Geneva, CHE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and / or overall selection process – you may email us at om. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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