Senior Scientist, Non-clinical External Study Management

We are looking for a highly organized, task-oriented Senior Scientist, Non-clinical External Study Management to support the operational management of outsourced nonclinical studies and development programs. This role is ideal for someone who enjoys creating structure from complex information, building and maintaining digital systems, and helping functional teams stay aligned.

A scientific background and hands-on experience in an animal laboratory are essential to understand the context of this role and the urgency behind specific nonclinical deliverables.

This position focuses on nonclinical operations, meeting coordination, documentation management, and vendor support. You will work closely with the senior study manager, study monitors, business development representatives from vendors, and functional leads. A central responsibility of this role is to take over administrative and coordination tasks from study monitors and functional leads so they can focus on scientific and strategic activities. The ideal candidate is warm, dependable, and enjoys creating efficient, well-organized processes.

Responsibilities

Operations & Study Support

Manage the operational flow : contract sourcing review → legal / functional review → execution → PO creation in SAP → vendor notification → SAP invoice approval → consolidation of all documents in customized MS-office tools.

Maintain strict & complete documentation. Support day-to-day coordination of external nonclinical studies and help improve overall timelines from study ideation to completion.

Consolidate study information, keep timelines and documents consistently updated.

Organize and coordinate global meetings, including vendor service selection and alignment calls.

Proactively reduce administrative workload for study monitors and functional leads.

Vendor & Contract Coordination

Collect vendor service proposals, prepare bid-score and budget comparisons.

Support contract routing, version tracking, and information gathering of proposals.

Communicate with external vendors, including discussions in German when needed .

Consolidate external vendor qualification and service information in SharePoint.

Create and maintain external vendor supplier accounts in SAP.

Support third-party risk management activities.

Digital Tools & Workflow Management

Use tools such as Microsoft SharePoint, MS-Excel dashboards, Power BI, and Customized templates to improve information visibility and workflow efficiency. Reinforce compliance when required.

Contribute to small process improvements in documentation, communication, and operational workflows.

Administrative & Meeting Support

Schedule global meetings, prepare agendas, and document action items.

Track study milestones, deadlines, and follow-up activities.

Maintain internal trackers and ensure clear, organized communication across teams.

Scope and Flexibility

Above describes core expectations for the role; however, responsibilities may be tailored based on the candidate’s specific strengths and the evolving needs of the team, provided they align with our functional remit.

Requirements

Bachelor’s degree in a Scientific field (e.g., Life Sciences, Biology, Chemistry).

Research experience (esp. laboratory animal work, bachelor thesis in pharmacology / toxicology, or scientific internship in research lab ).

MBA or Business- Operations experience is advantageous but not required.

Strong administrative and task-oriented mindset is highly required.

Experience in clinical or nonclinical study management is a plus but not required.

Experience working in nonclinical contract research organization is a plus but not required.

Experience with SAP will be of advantage but not required.

Well-suited for academic researchers transitioning into scientific study management.

Strong affinity for operations, structured processes, and task-driven work.

Ability to influence stakeholders and support compliant, simplified processes.

Excellent organizational skills and ability to manage multiple parallel tasks.

High proficiency with digital tools (Excel, SharePoint, Teams).

German proficiency : C1 or native level , especially for vendor and contract communication.

Warm, service-oriented mindset and enjoyment of supporting smooth team operations.

Experience in administration, coordination, procurement support, research operations, or project assistance is beneficial.

About CSL Plasma

CSL Plasma operates one of the world’s largest and most sophisticated plasma collection networks, with over 350 plasma collection centers in the U.S., Europe and China. Headquartered in Boca Raton, Florida, CSL Plasma is a subsidiary of CSL Behring, a global biotherapeutics business and a member of CSL. Plasma collected at CSL Plasma facilities is used by CSL Behring for the sole purpose of manufacturing lifesaving plasma-derived therapies for people in more than 100 countries. The parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people.