Event Coordination Specialist

Your Responsibilities

• Ensure successful events and support of event goals; create and analyze online evaluations and prepare post-event reports.
• Provide day-to-day event planning, preparation and project management for multiple large-scale conferences and other events, creating timelines, and helping stakeholders to understand deadlines and prioritize workloads.
• Collaborate effectively and ensure regular communication with cross-functional teams, in a deadline-driven matrix environment.
• Manage, track, and maintain marketing information, leads, and opportunities in the CRM database; maintain and update databases, including contact management system mailing lists.
• Implement successful marketing and communications for event outreach via email, website, social media, conference apps, and print; create and maintain online components including registration forms, event web pages, and surveys.
• Recruit speakers at pharma customers and provide high touch service; work directly with speakers and registrants on problems and inquiries, like travel and logistics.
• Coordinate on-site arrangements for all meetings and events : manage, review, and negotiate venue, hotel, AV, and related contracts, arrange food and beverage, order supplies, and audiovisual equipment, ensure appropriate décor.

Skills & Experience