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Administrative Associate, 100%

Administrative Associate, 100%

Gi Group SALuzern, Switzerland
Vor 30+ Tagen
Stellenbeschreibung

For our client, a global pharma company located in Lucerne, we are searching for a talented and motivated person as

Senior Associate, Administrative Services 100%

Your tasks :

  • Working closely with the Executive Assistant to provide administrative support, including calendar management, correspondence, expenses, travel management and ad hoc projects
  • Manage executive's calendar and conserve executive's time by using discretion in setting up and accepting appointments; gather pre-reads and background information when appropriate and follow-up on action points
  • Liaise with other divisional support functions and stakeholders to ensure alignment and shared co-ordination of joint projects and meetings
  • Manage complex schedules with internal & external stakeholders (such as Senior Leaders, Government organizations, Board members, NGO's and other high- level groups)
  • Coordination and preparation of the VP's speeches, working documents and presentations for internal and external events in close cooperation with the Chief of Staff / Executive Director Operations and the Communications Lead
  • Arrange and coordinate teleconferences and internal / external meetings (small and large); book meeting rooms, equipment, hospitality, etc.
  • Working closely with the Executive Assistant and the Chief of Staff to schedule and handle logistics for internal and external meetings, off-sites, conferences and special purpose events as well as annual calendar planning
  • Schedule and coordinate complex domestic and international travel; create detailed itineraries and adjust in real time, as necessary
  • Manage expense reporting, purchasing and budget tracking
  • Manage third-party subscriptions and resources, including renewals and memberships
  • Collaborate with other assistants on an ongoing basis to align strategies, improve processes and foster a sense of community
  • Participation and active role in organizational committees of regional events by providing input, ideas and sharing experience
  • Manage SharePoint Sites, Teams Sites and Distribution Lists
  • Support and coordinate special projects, including preparing & editing executive presentations
  • General Secretarial and Clerical duties

Your qualification :

  • High School Diploma or Equivalent
  • Several years of administrative experience, especially in supporting Senior Executives
  • Extensive experience in performing administrative work that requires analysis, initiative, flexibility, tact and independent judgment
  • Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and strong attention to detail
  • Ability to handle sensitive data with discretion and confidentiality
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
  • Excellent communication and organizational skills
  • Proficiency in using MS Office Suite
  • Tech savvy with experience with SAP (Ariba, Concur) preferred
  • Work in a dynamic, fast-moving and collaborative environment
  • Willingness to continuously acquire new competencies
  • Good judgment, confidentiality and strong work ethics
  • High degree of accountability
  • Teamwork

    • Your application

    Please apply online. For further information please contact your Gi Group recruiter, Ms. Susanne Junker (+41 76 335 16 58).

    Branche : Pharma-Industrie

    Funktion : Sekretariat / Empfang / Allgemeine Dienstleistungen

    Führungsperson : Nein

    Anstellungsart : Temporäre Arbeit