Job profile
- Independently managing and overseeing client relationships in relation to administrative, banking, and legal structures as part of daily operations
- Collaborating to identify cash needs and availability for clients’ entities to facilitate commitments or investments
- Monitoring transaction maturities, controlling inflows and outflows, and gathering relevant background information
- Ensuring diligent execution of all steps in the investment subscription process for direct investments, such as private equities and hedge funds (e.g., initial subscription, capital calls, and distributions), while coordinating with fund administrators, fund managers, custodians, legal advisors, and directors on KYC-related queries
- Maintaining and updating loan schedules and organizational charts for companies
- Communicating and coordinating with service providers, trustees, lawyers, and banks
- Managing the onboarding of new clients, including :
a. Supporting the Client Management Team Head in administrative tasks such as gathering KYC information, preparing contracts, and organizing client acceptance meetings
b. Preparing bank account opening forms, coordinating the signature process with clients, and processing forms with custodian banks
Coordinating and executing updates, changes in circumstances, and closures of client (banking) relationshipsAssisting the Head of Client Management Team in project implementationActing as a deputy to the Head of Client Management TeamHandling execution-related tasks, including completing, printing, scanning, drafting, filing, and dispatching documents or contractsRequirements
Extensive experience in client administration and account managementBasic understanding of trust business practices and / or familiarity with the finance industryProficient in MS Office applicationsFluent in English and German; knowledge of French is an advantageComfortable working in multicultural and multilingual environmentsFlexible, proactive, and service-oriented, with an entrepreneurial mindsetHighly organized and efficient in work processesStrong team player with excellent collaboration skills