Head of Travels, Events and Facility Management - 80%

Office and Facilities Management :

• Oversee maintenance and operations of in the main building in Geneva, including parking allocations and office inventory.
• Manage facility insurance contracts, ensuring comprehensive coverage for both Geneva building and our regional centres.
• Serve as the primary contact for security, coordinating with the Security Officer to implement on-site safety measures.

Travel and Policy Oversight :

Maintain and monitor the organization's travel policy, including the oversight of business travel insurances.

Event Management and Board Coordination :

• Act as the principal liaison between Host Committees and our Secretariat for General Meeting preparations, including agenda setting, logistics, and social events.
• Handle travel arrangements for staff members (transport, visas, accommodations).
• Supervise the Meeting Registration System, General Meeting website, and related applications, in collaboration with Host Committees and IT division.
• Ensure timely shipping of materials and documents related to General Meetings.
• Oversee the organization of our year-end party for children and employees, as well as the annual Management Retreat.

Team Leadership :

• Manage, mentor, and motivate team members, setting clear objectives and performance goals.
• Provide continuous feedback and professional development opportunities to the team.

Qualifications and Skills :

• Extensive Experience : A minimum of 8 years in a globally-oriented environment, with a focus on event management and coordinating travel logistics.
• Regulatory Knowledge : A thorough understanding of Swiss legal requirements pertaining to workplace safety, security, and insurance matters.
• Language Proficiency : Proficient in both English and French, with strong written and verbal communication skills.
• Technological Aptitude : A deep familiarity with relevant digital tools and a keen interest in understanding and adapting to emerging technologies.

Essential Skills :

• Strategic Organization : Exceptional skills in organizing and planning, ensuring smooth operations and efficient workflow.
• Collaborative Teamwork : Strong ability to work collaboratively, communicate effectively, and build team rapport.
• Drive for Achievement : Proven capability to perform effectively under pressure and a strong orientation towards achieving set goals.
• Decision-Making : Competence in making informed and effective decisions.
• Cultural Awareness : Acute sensitivity to cultural variances and the ability to navigate multicultural environments.
• Detail-Oriented : Meticulous attention to detail in all aspects of work.
• Leadership : Proficiency in managing, developing, and inspiring team members to achieve their best.
1 day ago