Executive Assistant & Personal Assistant to CEO

Michael Page
Geneva city, Geneva
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  • Calendar Management : Coordinate all aspects of the CEO's calendar, including scheduling meetings, organizing logistics, and ensuring optimal time management.
  • Travel Coordination : Arrange all travel logistics, including flights, accommodation, and ground transportation, to ensure seamless travel experiences.
  • Expense Management : Reconcile expense reports, process receipts, and manage reimbursement claims in compliance with company policies.
  • Administrative Support : Handlevariouspersonal administrativetasks andcoordinatewithsuppliers,including :
  • Tax filings and liaising with accountants.
  • IT support and troubleshooting.
  • Insurance-related matters and claims.
  • Personal appointments, including medical, family, and social events.
  • Monitoring personal payments and resolving discrepancies.
  • Additional miscellaneous administrative tasks as needed.
  • Program Coordination : Assist with program logistics, including materials ordering and delivery, printing, and providing on-site assistance as required.
  • Internal Communication : Facilitate effective communication and coordination with external consultants, internal teams, and other stakeholders.
  • Office Administration Backup : Provide backup support for general office administrative tasks and collaborate with the office team as needed.
  • Language Proficiency : Fluency in French and English, both written and spoken.
  • Experience : Proven track record as an Executive Assistant or Personal Assistant, ideally in a high-level corporate or private office setting.
  • Organizational Skills : Strong ability to manage multiple tasks and priorities with precision and efficiency.
  • Interpersonal Skills : Excellent communication and interpersonal skills, with a friendly yet professional demeanor.
  • Discretion : Ability to handle sensitive information with the utmost confidentiality and discretion.
  • Technical Proficiency : Proficient in Microsoft Office Suite and comfortable with IT-related tasks.
    • 1 day ago