Experienced Executive Assistant (m/f/d) 80-100%

• Manage a very active calendar including contradictory requests and time zone differences
• React to calendar changes and liaise with relevant parties to find alternative solutions
• Schedule business meetings and conference calls with multiple stakeholders around the Globe
• Ensure that meetings are well prepared, supporting documents are ready, and your superior has been briefed on the most important topics
• Arrange complex travel arrangements and respond to any last-minute travel issues such as cancellations.
• Organize offsite events in Switzerland or abroad, possibility of joining some of them
• Handle expenses and invoices on a timely manner
• Manage inbox, filter phone calls, and prioritize the requests
• Review and prepare miscellaneous reports, presentations, and documents
• Support with the creation of presentations and internal communication
• File documents in an efficient manner while ensuring absolute data confidentiality
• Support with project work, depending on capacity and need
• Completed Commercial education
• 5-10 years working experience in a similar role
• Previous experience within large organisations as well as multicultural and dynamic environments
• Business fluency in English, German skills are a big plus
• Proficiency in MS Office, especially PowerPoint
• Outstanding communication and presentation skills
• High level of service and quality
• Fast thinker with a proven ability to multitask, coordinate and prioritize
• Well organized, structured and highly autonomous way of working
• High degree of tact and discretion
• Capability to foresee problems and to prevent them
• Skilled to take the ownership and deal with ambiguity

Are you looking for a trust relationship with your supervisor within a demanding and challenging environment? Providing first-class general administrative support is your true passion?

Then, apply online now!