Personal Assistant Head BLIS

Description

Executive Personal Assistant

We are looking for a capable, proactive, dynamic and very flexible individual to join us as a Personal Assistant. In this role you will support the Head IPB Lending, Advisory & Sales, a member of the Private Bank’s Executive Committee.

The role requires strong organizational skills as well as experience in collaborating with different organizational levels and planning complex meetings and travels across different time zones.

Key responsibilities include but are not limited to :

• Manage all aspects of a complex calendar, including anticipating scheduling conflicts, and work quickly to resolve issues
• Organize meetings, locations, participants, and associated travel across different time zones, while striving to anticipate needs and eliminate potential conflicts
• Arrange business trips in accordance with the bank’s travel and expense policies. This includes approvals, planning, bookings, visas, preparing itineraries, timely processing of travel expense reimbursements and post travel follow-ups
• Assisting with new hires in the department, helping to facilitate the onboarding
• Process and prepare compliance approvals
• Close interaction with other assistants, including deputizing for each other during absences
• Engage in other ad-hoc activities

Profile :

• High degree of independence, the ability to take initiative, to anticipate possible issues and to respond quickly to challenges and constant changes
• Exceptionally attentive to detail and time management
• Service orientated and always responsive
• Ability to handle confidential information discreetly with the highest level of integrity
• Fluency in English, German language skills are a plus
• High affinity to technology and absolute proficiency in Microsoft Outlook

Our values define the working environment we strive to create diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation.

We build talented and diverse teams to drive business results and encourage our people to develop to their full potential.

Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance.