Part Time Jobs in Switzerland

About the Role

We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.

Key Responsibilities

• Managing office processes and procedures to ensure organizational effectiveness and efficiency
• Taking over general administrative tasks that arise in daily business
• Coordinating with vendors and service providers as needed
• Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
• Planning and organizing office activities and events, including sub-leasers bookings, and social gatherings
• Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
• Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
• Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
• Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
• Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
• Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
• Address sub-leasers' office / building-related inquiries and concerns.

Qualifications

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