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Junior Business Coordinator - Private equity
Adecco Human Resources AGGeneva, CHVor 30+ Tagen
StellenbeschreibungGreet clients upon arrival Coordinate team schedules Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies Negotiate with external partners, including banks and service providers Serve as the liaison with the IT service provider Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation Set up conference rooms for meetings Conduct regular reviews of hardware Ensure timely distribution of investment reporting documents via our portal Prepare responses to inquiries from investors Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed Maintain regulatory compliance for each entity within the Zeno Group Collaborate with fund administrators and investors to keep AML files accurate and current Ensure adherence to regulatory deadlines for group entities (FATCA / CRS reporting across different jurisdictions, regulatory audits, etc.) Prepare periodic reports for management and conduct annual AML & Risk audits Review and / or draft NDAs, employment contracts, and general agreements with suppliers Communicate with banks, fund administrators, and advisors (legal, tax, etc.) Manage account openings, monitoring, and administration Handle the incorporation and winding down of entities within the group Develop projects aimed at enhancing operational efficiency Execution-Focused : A proactive approach with a strong "get things done" mentality, motivated to initiate change Attention to Detail : Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks. Priority Management : Ability to independently identify and concentrate on critical tasks Entrepreneurial Spirit : The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine Strong Analytical Abilities : Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions Excellent Interpersonal Skills : You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally English : Fluent French : Fluent German : A plus
We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.
Responsabilites : Executive Support
- Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings
- Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings
- Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs
Geneva Office Management (with support from a receptionist / office manager)
IT Responsibilities
Investment Relations
Compliance and Risk Management
Legal Tasks
Additional Tasks
Skills :
LI-Hybrid
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