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Senior Administrative Assistant

BeiGeneBasel

Vor 2 Tagen

Stellenbeschreibung

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description :

The Senior Administrative Assistant will be responsible to provide general administrative support to the Europe Clinical Operations leadership team including the Head of Clinical Operations Europe. Support will include but is not limited to scheduling and coordinating meetings, scheduling candidate interviews, travel coordination, and other responsibilities as assigned.

Essential Functions of the job :

Day to day calendar management for the Head of GCO EMEA
Act as POC for the Head of GCO EMEA
Scheduling of the Head of GCO EMEA regular 121
Arrange frequent and / or complex travel for the Head of GCO EMEA and designated senior leaders
Responsible for entering and submitting expenses reports for the Head of CGO EMEA and designated senior leaders
SME for new travel Management System
Managing of Business Travel tracker of GCO EMEA and support provided as per need
Planning and coordination of Department Workshops, Country Business Meetings and according budget control
Management of documents via DocuSign workflow in liaison w / Legal department
Creation of PR, PO as per request
May be asked to participate in the planning and execution of events
Any other duties as assigned

Qualification Required :

Extensive experience in efficiently multi-tasking between business partners and priorities

Use to work in a dynamic and fast-changing environment.

Experience in handling highly critical and confidential matters with the highest level of discretion and tenacity.

Ability to take on increased responsibility as the company grows.

Ability to work independently in a fast-paced environment.

Strong organizational and communication skills, team-oriented philosophy and problem-solving skills.

Demonstrate ability to relate well with all levels of management and peers. A positive can-do attitude, sense of humor is highly valued.

Strong written and verbal communication skills, English mandatory, German & French is a plus

Computer Skills :

Good to advanced knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Outlook

Other Qualifications :

Good experience in efficiently multi-tasking between business partners and priorities

Used to work in a dynamic and fast-changing environment Ability to take on increased responsibility as needed

Ability to work independently in a fast-paced environment

Good organizational and communication skills, team-oriented philosophy, and problem-solving skills

Demonstrated ability to relate well with all levels of management and peers.

A positive can-do attitude : sense of humor is highly valued

Strong written and verbal communication skills, English mandatory, German and / or French is a plus

Travel : Limited to no travel expected

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

Fosters Teamwork

Provides and Solicits Honest and Actionable Feedback

Self-Awareness

Acts Inclusively

Demonstrates Initiative

Entrepreneurial Mindset

Continuous Learning

Embraces Change

Results-Oriented

Analytical Thinking / Data Analysis

Financial Excellence

Communicates with Clarity