Frontdesk Manager (m/f/d)

Bruker enables scientists and engineers to make groundbreaking post-genomic discoveries and develop new applications that improve people’s quality of life. Bruker’s high-performance scientific instruments and high-quality analytical and diagnostic solutions allow scientists to explore life and materials at the molecular, cellular, and microscopic levels. Working closely with customers, Bruker drives innovation and productivity gains in post-genomic life science research in molecular and cell biology, in applied and biopharmaceutical applications, in microscopy and nanoanalysis, as well as in industrial and cleantech research and next-generation semiconductor metrology to support artificial intelligence.

Bruker offers differentiated, high-quality life science and diagnostics systems and solutions for preclinical imaging, clinical phenomics research, proteomics and multiomics, spatial and single-cell biology, functional structural and condensate biology, as well as clinical microbiology and molecular diagnostics.

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For our Chemspeed location in Füllinsdorf, BL we are looking for a full-time Frontdesk Manager (m/f/d)

Responsibilities

Reception & Visitor Management

• Responsible for the professional reception, registration, and assignment of visitors, customers, and suppliers
• Conducting safety briefings for guests and external service providers, as well as monitoring the distribution of information
• Handling access control, including the programming, issuance, and return of badges and employee ID cards
• Point of contact for the switchboard and general inquiries
• Initial screening of external individuals against sanctions lists using an internal SAP tool and forwarding results to relevant internal departments.

Office Administration & Infrastructure

• Managing fleet vehicles (including key management and driver’s license verification) and maintaining office supply inventory.
• Processing of incoming and outgoing mail (excluding package shipments), as well as drafting internal news articles and coordinating express and courier services.
• Preparation for audits through the comprehensive digital archiving of training records and management of lost and found items.
• Processing infrastructure trouble tickets and forwarding them via the CAFM system
• Scheduling appointments in collaboration with FM
• Organizing events, internal gatherings, and travel bookings (Travel Arranger)
• Coordinating lunch arrangements for events, internal gatherings, or client visits
• Managing general company email addresses and forwarding messages to the appropriate stakeholders

IT Asset & Leasing Management

• Management of IT lease terms and proactive coordination of on-time equipment returns to avoid additional costs
• Execution of hardware leasing: Operational handling of the issuance, return, and logistics of laptops and smartphones
• Quality assurance: Verifying that returned devices have been reset to factory settings (deletion of Apple ID/BIOS) and that all documentation is complete
• SAP Administration: Conducting invoice audits, cost control, and order processing in SAP

Qualifications

• Education: Successfully completed commercial apprenticeship (EFZ) or a degree from a hotel management school
• Professional Experience: Initial experience in a modern reception environment, hospitality, or a comparable administrative hub function is required
• Language Skills: Proficiency in German (min. C1 Level) and good English skills (written and spoken) are mandatory for international visitor contact and system documentation
• IT Proficiency: Strong command of MS Office (especially Excel) and foundational experience in using SAP (ideally modules MM/FI) for procurement and invoice verification
• Technical Affinity: Basic understanding of mobile hardware (iOS/Android) and interest in working with specialized software (CAFM and badge management systems)
• Service Excellence: High degree of customer orientation and professional appearance, as the reception is a key representative of the company’s public image
• Organizational Skills: A structured and independent work style with the ability to maintain an overview of leasing deadlines and admi j4id10292778a j4it0832a j4iy26a